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January 10, 2000 Regular Session
The Swain County Board of Commissioners met in Regular Session Monday, January 10, 2000. Present were Chairman Jim Douthit, Vice-Chairman David Monteith, Commissioner Jeff Waldroup, Commissioner Dick Ensley, and Commissioner Austin Greene.
Call to Order
Chairman Douthit called the meeting to order. Commissioner Waldroup led with prayer followed by the pledge led by Commissioner Ensley.
Adjustment of Agenda
Commissioner Greene made a motion to adjust the agenda to better facilitate the meeting. Commissioner Waldroup seconded the motion, a vote proved unanimous.
Minutes
Commissioner Ensley made a motion to approve the minutes of the November 30th and December 7th work sessions. Vice-Chairman Monteith seconded the motion. A vote was unanimous.
Administrative Reports:
Finance Officer's Report:
Kevin King, Finance Officer reported on finances for the month of December, 1999. General fund revenues for the month were $840,859.02. Year to date total revenue is $2,902,461.82 which represents approximately 46.89% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures for the month of December were $999,557.79. Year to date expenditures are $3,003,884.01. Approximately 48.53% of the budgeted appropriations for the fiscal year.
Commissioner Greene made a motion to approve the report as submitted . Seconded by Commissioner Ensley, a vote was unanimous.
Consideration of a Resolution Supporting the establishment of a Natural Gas Expansion Fund
Commissioner Ensley made a motion to approve a resolution supporting the establishment of a Natural Gas Expansion Fund. Commissioner Greene seconded the motion. A vote was unanimous.
Consideration of a Resolution Supporting Tsali Manor Center be added to the adult care home bed waiting list for Swain County
Chairman Douthit made a motion to approve a resolution supporting Tsali Manor Center be added to the adult care home bed waiting list for Swain County.
Consideration of Application for a grant to purchase the Pepsi Building for an indoor facility for recreation purposes
Chairman Douthit made a motion to approve the application for a grant to purchase the Pepsi Building for an indoor facility for recreation purposes.
Vice-Chairman Monteith requested a committee be formed to address the issue of a skate park in Swain County. He read his proposal to the group.
Kathy Posey relayed to the Board she had been working on this for awhile and had a committee already put together. She was awaiting a call from the town and one other individual.
The Board gave Ms. Posey the green light with Chairman Douthit making a motion to continue with this process. Seconded by Commissioner Ensley, a vote was unanimous.
Vice-Chairman Monteith agreed to serve on this committee.
Chairman Douthit made a motion to approve a resolution to authorize Autumn Care be added to the waiting list for assisted bed living. Seconded by Commissioner Waldroup, a vote was unanimous.
Old Business
Chairman Douthit noted the Board had not looked at property on Deep Creek for a variance permit as agreed. The Board agreed to meet Monday, January 17 at 3:30 to view this property.
Budget Amendment #6
The Board approved the following Budget Amendment #6 with the change of the Sheriff's request to $3,955:
SWAIN COUNTY - BUDGET AMENDMENT #6
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2000:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
EMS
EMS Contracted Services 5,000
REVENUE
EMS Revenues 5,000
Sherriff Department
Capitol Outlay 3,955
Administration
Contracted Service Exp 2,500
Building and Grounds
Insurance(Property & Liability) 750
Appropriated Fund Balance 7,205
12,205 12,205
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on January 10, 1999.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Appointments:
Nursing Home Advisory Council
Commissioner Waldroup made a motion to appoint Irene Wilson to serve on the Nursing Home Advisory Council. Commissioner Greene seconded the motion. A vote was unanimous.
Region A Advisory Council
Chairman Douthit made a motion to appoint Freda Brown to serve on the Region A Advisory Council. Commissioner Waldroup seconded the motion. A vote was unanimous.
Commissioner Greene asked the Board to recommend an engineer that would be willing to do some preliminary work on the site for a Human Services Building. Linda Cable was to check with McGill and Associates on this. Ms. Cable was also to call the property owners to see if the Board could walk the property on Monday January 17, 2000.
The Board approved a letter to Bob Ingle seeking assistance in securing a pharmacy in Swain County.
Chairman Douthit noted recent complaints regarding unlawful poaching and spotlighting in Luada. He noted officials had been notified and the incidents were being investigated.
Dan Meyers, EMS Director, requested the Board sign authorization to proceed with the first responders program. Chairman Douthit noted the Board would get back to him on this issue.
Closed Session
Chairman Douthit made a motion to go into Closed Session. Commissioner Greene seconded the motion. A vote was unanimous.
Chairman Douthit made a motion to adjourn the closed session. Vice-Chairman Monteith seconded the motion. A vote was unanimous.
Linda Cable was asked to set up a meeting to review applications for the EDC position. Commissioner Ensley and Vice-Chairman Monteith would sit in on the interviews.
Adjournment
There being no further business to discuss, Commissioner Waldroup made a motion to adjourn. Vice-Chairman Monteith seconded the motion. A vote was unanimous. Commissioner Greene closed with prayer.
Respectfully Submitted,
Linda Cable, Jim Douthit,
Clerk to the Board Chairman
Swain County Commissioners Swain County Commissioners
February 8, 2000 Regular Session
The Swain County Board of Commissioners held their monthly regular session February 8, 2000. Present were Chairman Jim Douthit, Vice-Chair David Monteith, and Members Dick Ensley, Jeff Waldroup, and Austin Greene.
Commissioner Ensley led with prayer followed by Vice-Chair Monteith leading the pledge.
Call to Order
Chairman Jim Douthit called the meeting to order.
Adjustment of Agenda
Commissioner Greene made a motion to adjust the agenda to better facilitate the meeting. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Approval of Minutes
Vice-Chair Monteith made a motion to approve the January 10 work session minutes and the January 10 regular session minutes. Commissioner Greene seconded the motion. A vote was unanimous.
Administrative Reports:
Finance Officer's Report:
Kevin King, Finance Officer, reported on finances for the month of January, 2000. General fund revenues for the month were $734,826.59. Year to date revenue was $3,640,176.17 which represents approximately 58.69% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures for the month of January were $340,987.44. Year to date expenditures were $365,182.03.
Commissioner Ensley made a motion to approve the report as submitted. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Tax Collector's Report:
Joyce Burnette, Tax Collector, presented the tax collection report for the month of January. Ms. Burnette reported Ad-Valorem tax receivable at $2,279,548.80. Total prior year tax collections were $11,888.75. There was $$620,380.06 collected for the month. Total collections year to date were $320,678.35. Ad-Valorem tax collections were $539,056.57. The tax collection percentage year to date was 89.67%. Total refunds for the month were $6,216.11, total discoveries were $20,771.51, and total releases were $48,070.12.
Commissioner Greene made a motion to approve the Tax Collector's report as submitted. Commissioner Ensley seconded the motion. A vote was unanimous.
Budget Amendment #7 & Health Department Budget Amendment #4
Commissioner Greene made a motion to pass the following Budget Amendment #7 & the Health Department Budget Amendment #4:
SWAIN COUNTY - BUDGET AMENDMENT #7
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2000:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
GOVERNING BODY
Travel Exp 3,250
Fica Exp 1,293
Health Insurance Exp 2,040
CORONER
Coroner Exp 4,000
SPECIAL APPROPRIATION
Health Department Exp 1,222
CBA Exp 5,000
EDC
Bank Restabilization Exp 25,000
FINANCE
Computer Software Exp 500
SHERIFF
Travel 500
JAIL
Salary and Benefits Exp 20,000
Food and Provisions Exp 35,000
Maint and Repair Exp 2,000
REVENUE
Insurance Claim Rev 1,222
CBA Rev 5,000
Division of Film Grant Rev 25,000
APPROPRIATED FUND BALANCE 68,583
99,805 99,805
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on February 8, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Vice-Chair Monteith seconded the motion. A vote was unanimous.
Items to be added to the Agenda
Commissioner Ensley made a motion to add a couple of items to the agenda. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Lemons Branch Boat Ramp Project
Vice-Chair Monteith made a motion to approve a joint resolution between Swain County and Graham County to establish a Lemons Branch Boat Ramp. Commissioner Ensley seconded the motion. A vote was unanimous.
Recreation Park Position
Chairman Douthit made a motion to go into closed session. Commissioner Greene seconded the motion. A vote was unanimous.
Commissioner Greene made a motion to continue the regular session. Commissioner Ensley seconded the motion. A vote was unanimous.
The Board discussed hiring Shane Meredith as recommended by Kathy Posey to fill the Administrative Assistant and Finance Officer for the Recreation Park. Commissioner Greene made a motion to hire Mr. Meredith to fill this position. Commissioner Ensley seconded the motion. A vote was unanimous.
Informal Information
There was no informal information to be discussed at this time.
Respectfully Submitted,
Linda Cable, Jim Douthit,
Clerk to the Board Chairman
Swain County Commissioners Swain County Commissioners
March 7, 2000 Regular Session
The Swain County Board of Commissioners held their monthly Regular Session March 7, 2000. Present were Chairman Jim Douthit, Vice-Chair David Monteith, Dick Ensley, Jeff Waldroup, and Austin Greene.
Call to Order
Chairman Douthit called the meeting to order. Commissioner Waldroup led with prayer followed by Commissioner Ensley leading the pledge.
Adjustment of Agenda
Vice-Chair Monteith made a motion to adjust the agenda to better facilitate the meeting. Commissioner Greene seconded the motion. A vote was unanimous.
Lindsey Gentry-Continuation Grant & Budget
Lindsey Gentry gave a brief review of her program and presented the application for the Continuation of Implementations Grant for 2000-2001.
Commissioner Ensley made a motion to approve the CJPP Continuation of Implementations grant for 2000-2001. Commissioner Greene seconded the motion. A vote was unanimous.
Consideration of Appointments
EDC Coord./Planner: Commissioner Ensley made a motion to appoint Jason Walls to fill the EDC Coordinator/Planner position. Commissioner Greene seconded the motion. A vote was unanimous.
Rec. Park: Commissioner Greene made a motion to appoint Tracy Payne to fill the Rec. Park position. Commissioner Waldroup seconded the motion. A vote was unanimous.
T.D.A.: Commissioner Greene made a motion to re-appoint Dennis White to serve on the Tourism Development Authority Board. Commissioner Waldroup seconded the motion. A vote was unanimous.
Consider Adoption of Fire Prevention Ordinance/Appointment of Commissioner to serve on Board
Commissioner Waldroup made a motion to adopt the Fire Prevention Ordinance. Commissioner Greene seconded the motion. A vote was unanimous.
Chairman Douthit made a motion to appoint Commissioner Jeff Waldroup to serve on the Fire Marshall Board. Commissioner Greene seconded the motion. A vote was unanimous.
Heritage Day Contribution
The Board made a decision to contribute $2,000.00 to the Heritage Day celebration with Chairman Douthit, Vice-Chair Monteith, and Commissioner Ensley voting aye and Commissioner Waldroup and Commissioner Greene voting nay.
Spring Road Addition to State Maintained Road System
Chairman Douthit made a motion to approve the petition for Spring Road to be submitted to the Department of Transportation to be added to the State Maintained Road System. Commissioner Greene seconded the mote. Upon a vote the motion was passed unanimously.
Budget Amendment #8
Commissioner Ensley made a motion to approve the following Budget Amendment:
SWAIN COUNTY - BUDGET AMENDMENT #8
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2000:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
BUILDING AND GROUNDS
Air Conditioner Repair Exp 2,600
**Senior Citizens Center
Capital Outlay Exp 16,600
**Library Air Cond Units
SHERIFFS DEPARTMENT
Vehicle Lease Exp 15,000
Capital Outlay Exp 3,000
EMS
Supplies Exp 6,000
Salaries and Benefits Exp 31,100
INSPECTIONS
Travel Exp 1,500
Supplies Exp 1,000
REVENUE
Bulletproof Vest Partnership Rev 3,000
APPROPRIATED FUND BALANCE 73,800
76,800 76,800
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on March 7, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Commissioner Waldroup seconded the motion. A vote was unanimous.
Administrative Reports
Finance Officer's Report:
Kevin King, Finance Officer, reported on finances for the month of February, 2000. General fund revenues for the month were $665,465.62. Year to date revenue was $4,308.446.30 which represents approximately 68.30% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures for the month of February were $353,935.87. Year to date expenditures were $3,698,767.32.
Vice-Chair Monteith made a motion to approve the report as submitted. Commissioner Waldroup seconded the motion. A vote was unanimous.
Budget Amendment #5 - Health Department
Commissioner Greene made a motion to approve Budged Amendment #5 as submitted for the Health Department. Commissioner Ensley seconded the motion. A vote was unanimous.
Minutes
Commissioner Waldroup made a motion to approve the minutes for the January 25 special session, January 25 work session, February 8 work session and February 8 Regular Session.
Commissioner Ensley seconded the motion. A vote was unanimous.
Referendum for 1943 Agreement
County Administrator, Linda Cable, was directed to send a letter to our representatives requesting a local bill be introduced to allow Swain County to hold a referendum of opinion for resolution of the 1943 Agreement.
Informal Discussion
By motion of Commissioner Waldroup and second by Vice-Chair Monteith the meeting dates were changed as follows: Work Sessions to be held on the Last Monday of the Month at 4:30 and at 5:30 on the First Monday immediately prior to the Regular Session at 6:30pm.
Commissioner Ensley voted nay.
Closed Session
Vice-Chair Monteith made a motion to go into closed session to discuss performance issues. Seconded by Commissioner Waldroup the vote was approved.
Vice-Chair Monteith made a motion to adjourn the closed session and continue the open session. Commissioner Waldroup seconded the motion. A vote was unanimous.
Informal Discussion - Regular Session
Agenda Changes:
Chairman Douthit made a motion that persons wanting to be on the agenda must submit a written document to the County Administrator one week prior to the meeting. Commissioner Greene seconded the motion. A vote was unanimous.
The County Administrator was directed to advertise these changes in the newspaper.
Salary Request- Health:
Commissioner Greene made a motion to increase the salary for the nurses position to a pay grade 68+1. Commissioner Waldroup seconded the motion. A vote was unanimous.
Adjournment
There being no further business to discuss, Commissioner Waldroup made a motion to adjourn. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Respectfully submitted:
James Douthit Linda Cable
Chairman County Administrator/Clerk to the Board
March 14, 2000 Public Hearing
The Swain County Board of Commissioners held a public hearing on Tuesday, March 14, 2000 in the District Court Room in the County Administration Building. Present were Chairman Jim Douthit, Vice Chair David Monteith, and Members Austin Greene, Dick Ensley, and Jeff Waldroup.
Call to Order
Chairman Douthit called the Public Hearing to order and announced that the purpose of the public hearing was to receive public comment regarding a sediment erosion control ordinance for Swain County.
Public Comment
Comments received from the floor were:
* What would the process be, permits, etc.?
Addressed in the Ordinance
* Can individuals draw up their own plans?
Yes
* Should the home owner obtain permit?
Yes
* Why more regulations?
This is no more than already required by the state. The purpose of the ordinance
is to provide more local control.
* Why did the county take this on, were there problems in Swain County?
Again to provide more local control.
* If there were problems have we referred them to the state for enforcement?
Yes
* Who will determine if the plans are ok?
A committee of qualified persons appointed by the Commissioners
* Can corrections be made without stopping projects?
Depends on the corrections, by all attempts would be made to work with
the homeowner and contractor
* What happens if planned is approved and followed and damage still occurs?
Larry Nash was to provide an answer to this question.
* This is a good thing and should be passed
* This proves we are trying to look after our neighbors
* Pre-existing problems will be addressed if presented
Adjournment
There being no further comments, the Public Hearing was adjourned by motion from Commissioner Greene, second by Vice-Chair Monteith and a unanimous vote.
Respectfully Submitted,
Linda Cable, Jim Douthit,
Clerk to the Board Chairman
Swain County Commissioners Swain County Commissioners
April 10, 2000 - Regular Session
The Swain County Board of Commissioners met in a Regular Session April 10, 2000 at 6:30 in the Commissioners Conference Room in the Swain County Administration Building. the Chairman called the meeting to order. Commissioner Waldroup offered prayer and Commissioner Ensley led the pledge.
Adjustment of the agenda
Vice-Chair Monteith made a motion to allow the Chairman to adjust the agenda to better facilitate the meeting, seconded by Commissioner Ensley the motion was approved.
NP&L Re-Licensing
Chairman Douthit introduced Mr. Fred Alexander of NP&L who presented the effects of re-licensing the hydro projects. He noted there would be an increase in power rates to the customers being served by NP&L. Attendance at the hearings is important to assure input by the Commissioners regarding the effects of the process. Mr. Alexander offered technical assistance to prepare letters and resolutions to address this issue.
1st Annual Outdoor Adventure Festival
Mr. Brad Walker, representative of the Tourism Development Authority and a member of the down town revitalization committee, met with the Board to explain the first annual outdoor adventure festival. He noted this was a means to increase business in this county. The group would create a format for all festivals to be held. The Board agreed to support this effort.
West Swain Fire Department - Truck request
A group of Firemen from the West Swain Fire Department came before the Board to request assistance with the purchase of a truck. Mr. James King, speaker for the group gave a report on the condition of the current truck being used by the department. He also offered appreciation for the past assistance given by the county. He noted the department had located a truck that had not yet been put on the market. A 1983 Ford 4X4 diesel that could be a class "A" 1st out truck. The truck was being offered at $60,000 and they needed a commitment from the county to hold the truck for West Swain as soon as possible. Mr. King also noted the county could expect 15-20 yrs of life from this truck, that hours of use was more important the mileage. The Board agreed to make a decision and get back to West Swain as soon as possible.
Closed Session
Chairman Douthit made a motion to go into closed session to discuss personnel issues, seconded by Commissioner Greene to vote was unanimous.
Recommendation for Rec. Park Position
Hazel Jones was the recommendation for the Rec. Park Position.
Finance Report
Finance Officer, Kevin King presented the Board of the finance report for the month of March. General fund revenues for the month were $246,880.29. Year to date revenue was $4,555,982.97 which represents approximately 71.30% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures for the month of March were $505,271.29. Year to date expenditures were $4,204,038.61.
Commissioner Waldroup made a motion to approve the report as submitted, seconded by Vice-Chair Monteith, a motion was unanimous.
Tax Collector's Report
There was no Tax Collector's Report submitted for this month.
Minutes
Commissioner Ensley made a motion to approve the minutes of the February 29 work session, March 7 work session, March 7 Regular Session, March 13 work session & County/Town work session, March 14 Public Hearing, March 27 work session, and April 3 work session meetings, seconded by Commissioner Greene a vote was unanimous.
Pepsi Building
County Administrator, Linda Cable gave an update on the proposed purchase of the Pepsi building. She noted an offer had been made on the building pending receipt of the grant.
Adoption of a Resolution to Appoint Wayne Cope as Review Officer
Commissioner Waldroup made a motion to adopt a resolution to appoint Wayne Cope as Review Officer. Commissioner Greene seconded the motion. A motion was unanimous.
Consider Appointments to the Nursing & Rest Home Advisory Committee
Commissioner Greene made a motion to re-appoint Jean Brady, Pansie Deal, and Cecil Sutton to serve on the Swain County Nursing & Rest Home Community Advisory Committee. Commissioner Ensley seconded the motion. A vote was unanimous.
Consider Resolution to Allow Secondary Road Funds to be used to Pave WSFD-Access
Chairman Douthit made a motion to approve a resolution to allow Secondary Road Funds to be used to pave access to West Swain Fire Department. Commissioner Greene seconded the motion. A vote was unanimous.
Quarterly Report of CDBG Project
Linda Cable relayed information from the quarterly report on the CDBG Project.
Consider Amendments to the S.C. Watershed Protection Ordinance
This issue was tabled until the next Regular Session.
Consider Adoption of Swain County Erosion & Sediment Control Ordinance
This issue was tabled until the next Regular Session.
Surplus Equipment
Commissioner Waldroup made a motion to declare 3 vehicles ( 1990 chev., 1989 chev., and 1992 Chev.) surplus to be offered for bid. Seconded by Commissioner Ensley a vote was unanimous.
JCPC appointment
Vice Chair Monteith made a motion to appoint Jason Walls to the JCPC as recommended, seconded by Commissioner Ensley, a vote was unanimous.
Johnson Branch Road Addition to Secondary Road System
Vice-Chair Monteith made a motion to submit a request to the Department of Transportation for Johnson Branch to be added to the Secondary Road System. Commissioner Ensley seconded the motion. A vote was unanimous.
Budget Amendment #9
Commissioner Greene made a motion to approve the following budget amendment, seconded by Commissioner Waldroup a vote was unanimous.
SWAIN COUNTY - BUDGET AMENDMENT #9
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2000:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
SHERIFFS DEPARTMENT
Capital Outlay 9,000
EMS
Contracted Service 6,000
Fuel 3,000
M&R Vehicle 3,000
INSPECTIONS
Salary and Benefits 8,610
Supplies 1,000
EDC
Capital Outlay 9,000
Register of Deeds
State Excise Tax 15,000
Contracted Service 1,800
Tax Assessing
Salary and Benefits 6,808.
Revenue
EMS Collections 12,000
APPROPRIATED FUND BALANCE 51,218
63,218 63,218
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on April 10, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Adjournment
There being no further business for this meeting Commissioner Waldroup made a motion to adjourn, seconded by Vice Chair Monteith. The meeting was closed with prayer by Commissioner Ensley.
The Board requested Jay Kirby, Director of the Swain County Hospital attend the next work session to discuss the possible consolidation of services in one location to better serve the community.
There being no further discussion for this work session the meeting was adjourned by a motion of Commissioner Waldroup and a second by Commissioner Greene.
Respectfully submitted,
Linda Cable
Clerk to the Board
May 8, 2000 Regular Session
The Swain County Board of Commissioners met in Regular Session Monday, May 8, 2000. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Greene, Commissioner Ensley, and Commissioner Waldroup.
Adjustment of Agenda
Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Commissioner Greene seconded the motion. A vote was unanimous.
Approval of Minutes
Commissioner Greene made a motion to approve the minutes of the April 10 work session, April 10 Regular Session, and April 16 work session. Commissioner Waldroup seconded the motion. A vote was unanimous.
Administrative Reports
Finance Officer's Report:
Kevin King, Finance Officer, presented the Board the finance report for the month of April. General fund revenues for the month were $195,719.19. Year to date revenues were $4,751,702.16 which represents approximately 73.70% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures for the month of April were $311,914.32. Year to date expenditures were $4,515,952.93.
Commissioner Waldroup made a motion to approve the Finance Officer's report as presented. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Tax Collector's Report:
Kevin King presented the Tax Collector's report to the Commissioners for the months of February, March, and April.
February
Mr. King reported Ad-Valorem tax receivable at $2,495,997.66. Total prior year tax collections were $8,988.99. There was $101,603.84 collected for the month. Total collections year to date were $2,560,048.56. Ad-Valorem tax collections were $79,694.61. The tax collection percentage year to date was 85.06%. Total refunds for the month were $1,155.60, total discoveries were $14,478.07, and total releases were $36,021.86.
March
Mr. King reported Ad-Valorem tax receivable for the month of March at $2,495,997.66. Total prior year tax collections were $32,100.90. There was $61,470.75 collected for the month. Total collections year to date were $2,664,491.63. Ad-Valorem tax collections were $104,443.07. The tax collection percentage year to date was 87.52%.
April
Mr. King reported Ad-Valorem tax receivable for the month of April at $2,495,997.66. Total prior year tax collections were $21,478.22. There was $87,856.81 collected for the month. Total collections year to date were $2,752,348.44. Ad-Valorem tax collections were $55,525.88. The tax collection percentage year to date was 89.74%.
Total refunds for the months of March and April were $4,892.79, total discoveries were $889.44, and total releases were $4,333.53.
Commissioner Greene made a motion to approve the Tax Collection's report as presented. Commissioner Waldroup seconded the motion. A vote was unanimous
Old Business
There was no old business at this time.
Request for Extension from PCW Mapping Company
Commissioner Greene made a motion to grant permission for an extension on the mapping project until July 1, 2000. Vice-Chair Monteith seconded the motion. Upon a vote the motion was passed unanimously.
Consider Adoption of Erosion & Sediment Control Ordinance
Commissioner Greene made a motion to adopt the Erosion & Sediment Control Ordinance with the understanding that the date that this will be in effect is pending due to training needed by those serving on this Board. Commissioner Ensley seconded the motion. A vote was unanimous.
Consider Appointment to Building Inspector's Position
Commissioner Greene made a motion to table the appointment to the Building Inspector's Position until the next Regular Session or unless a special session is called. Commissioner Waldroup seconded the motion. A vote was unanimous.
Consider Resolution Delaying Congressional Action on Internet Tax Moratorium
Vice-Chair Monteith made a motion to approve a resolution delaying congressional action on internet tax moratorium. Commissioner Ensley seconded the motion. A vote was unanimous.
Consider Funding Plan for JCPC Program
Commissioner Ensley made a motion to approve funding plan for the JCPC program. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Budget Amendment #10
Commissioner Waldroup made a motion to approve the following Budget Amendment #10:
SWAIN COUNTY - BUDGET AMENDMENT #10
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2000:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
E-911
Capital Outlay 12,000
DSS
Capital Outlay 90,000
EMS
Salary & Benefits 20,000
SHERIFF DEPT
Telephone 4,000
SALES TAX
Sales Tax 4,000
Revenue
E-911 Wireless 12,000
DSS
Federal Tanf Revenue 90,000
APPROPRIATED FUND BALANCE 28,000
130,000 130,000
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on May 8, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Commissioner Greene seconded the motion. A vote was unanimous.
Budget Amendment #6 (S.C. Health Department)
Kevin King presented Budget Amendment #6 for the Swain County Health Department. Commissioner Greene made a motion to approve this Budget Amendment. Commissioner Waldroup seconded the motion. A vote was unanimous.
Informal Discussion
The following informal items were discussed:
*Fire truck for West Swain Fire Department.
*EMS
*Health Director's position(Has this been filled?)
Adjournment
There being no further business to discuss, Commissioner Waldroup made a motion to adjourn. Commissioner Greene seconded the motion. A vote was unanimous. Vice-Chair Monteith closed the meeting with prayer.
Respectfully Submitted,
Jim Douthit, Chairman
Swain County Commissioners
June 12, 2000 Regular Session
The Swain County Board of Commissioners held their monthly Regular Session on June 12, 2000. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Waldroup, Commissioner Greene, and Commissioner Ensley.
Call to Order
Chairman Douthit called the meeting to order. Commissioner Waldroup led with prayer followed by Commissioner Ensley leading the pledge.
Adjustment of Agenda
Commissioner Ensley made a motion to adjust the agenda to better facilitate the meeting. Commissioner Waldroup seconded the motion. A vote was unanimous.
Consider Amended Watershed Protection Ordinance
Jeff Fischbach gave an overview of the Watershed Protection Ordinance and changes required in 1995. Local Governors received letters of necessary changes. The State was now encouraging Local Governments to make these changes. Mr. Fischback noted that all Watersheds in Swain County are in public ownership and not effected by the Ordinance.
Mr. Fischbach relayed that there could be two or three private parcels in the Lands Creek Watershed area and thinks that area should ask for de-classification of the watershed if it no longer plans use for water supply. If not, this property will remain WSI or subject to the most stringent constraints of the ordinance.
Appointments for Consideration
Chairman Douthit made a motion to go into Closed Session. Commissioner Ensley seconded the motion. A vote was unanimous.
Commissioner Waldroup made a motion to adjourn Closed Session. Vice-Chair Monteith seconded the motion. Upon a vote the motion was passed unanimously.
Tax Office:
Commissioner Ensley made a motion to hire Hannah Lee Wike, per discussion in Closed Session, to fill the Tax Office position. Vice-Chair Monteith seconded the motion. A vote was unanimously.
Rec. Park:
Vice-Chair Monteith made a motion to hire Trent Crisp, per discussion in Closed Session, to fill the Recreation Park position. Commissioner Waldroup seconded the motion. A vote was unanimous.
E-911:
Chairman Douthit made a motion to hire Thomas Carswell, per discussion in Closed Session, to fill the E-911 position. Commissioner Waldroup seconded the motion. A vote was unanimous.
Department Head Reports
Recreation Department:
Kathy Posey, Recreation Director, submitted a written report to the Board. Ms.Posey relayed the Recreation Department is in process of coordinating very busy Spring and Summer schedule. Some things included are: Spring Soccer, Easter Egg Hunt, After School Program, Senior Games, Adult Softball Leagues, Summer Day Camp, and much more. For more information, see written report.
Cooperative Extension:
Jeff Seiler, County Extension Director, submitted a written report to the Board. Some things included in this report were: updates on Administration Department, Community Development, Horticulture, Family and Consumer Education, Livestock & Field Crops, EFNEP, Out for Lunch Program and Clerical information. For more information, please see written report.
Mapping Department:
Ruth Sitton gave an update on the progress in the Mapping Department. For more information, see written report.
EDC: No Report
Consider Amendment to Mobile Home Park Ordinance
Commissioner Ensley made a motion to approve Amendment to the Mobile Home Park Ordinance. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Consideration of Amendment to the Solid Waste Ordinance
Chairman Douthit made a motion to make amendment to the Solid Waste Ordinance. Commissioner Ensley seconded the motion. With Chairman Douthit and Commissioner Ensley voting aye and Vice-Chair Monteith and Commissioner Waldroup voting nay, a special session will be scheduled when the entire Board is present to make a final decision.
Adoption of the 2000-2001 Fiscal Year Budget
Commissioner Ensley made a motion to adopt the 2000-2001 Fiscal Year Budget. Chairman Douthit seconded the motion. With Chairman Douthit and Commissioner Ensley voting aye and Commissioner Waldroup and Vice-Chair Monteith voting nay, a special session will be scheduled when the entire Board is present to make a final decision.
Preview of the Semi-Annual Jail Inspection Report
The Board reviewed the preview of the Semi-Annual Jail Inspection Report.
Budget Amendment #11
Commissioner Ensley made a motion to approve the following Budget Amendment:
SWAIN COUNTY - BUDGET AMENDMENT #11
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2000:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
General Funds
Grant Revenues 156,000
Transfer from Recreation
Capital Reserve 131,000
Capital Outlay - Recreation 320,000
Appropriated Fund Balance 33,465
Total 320,000 320,000
Capital Reserve Fund
Transfer to General Fund 131,000
Interest Earned 6,638
Appropriated Fund Balance 124,362
Total 131,000 131,000
General Fund
Capital Outlay - Collections 64,713.50
Capital Outlay - Assessments 64,713.50
Financing Proceeds 129,427
Total 129,427 129,427
General Fund
Debt Service - Principal 35,365
Debt Service - Interest 6,055
Capital Outlay - Collections 20,710
Capital Outlay - Assessments 20,710
Total 41,420 41,420
General Fund
Capital Outlay - Police 52,000
Financing Proceeds 52,000
Total 52,000 52,000
General Fund
Debt Principal 12,200
Debt Interest 2,000
Capital Outlay-Police 14,200
Total 14,200 14,200
Solid Waste Fund
Capital Outlay 55,600
Maint and Repair Equip 6,320
Grant Reveues 61,920
61,920 91,920
FSFP Fund
Swain Expenditures 75,000
Region A Expenditures 75,000
Grant Revenues 150,000
150,000 150,000
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on June 12, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Vice-Chair Monteith seconded the motion. A vote was unanimous.
Approval of Minutes
Vice-Chair Monteith made a motion to approve minutes from the May 8 work session, May 8 Regular Session, and May 12 Emergency Session. Commissioner Waldroup seconded the motion. A vote was unanimous.
Administrative Reports
Finance Officer's Report:
Kevin King, Finance Officer, presented the Board the finance report for the month of May, 2000. General fund revenues for the month were $977,603.03. Year to date revenues were $5,792,108.79 which represents approximately 89.43% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures for the month of May were $1,061,231.16. Year to date expenditures were $5,584,636.40.
Commissioner Ensley made a motion to approve the Finance Officer's report as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.
Old Business
There is no old business at this time.
Informal Discussion
*Commissioner Ensley relayed his revenue concerns with the Budget issue.
*Vice-Chair Monteith relayed he had talked to Phil Haire and the bill will not come up this year.
He also discussed the value of boat houses.
*Chairman Douthit discussed the new Tax Administrator. They are aggressively collecting unpaid taxes.
*Virginia Debord requested the Commissioners consider money for July 4 fireworks. This issue will be discussed at a special session.
Adjournment
There being no further business at this time, Commissioner Waldroup made a motion to adjourn. Vice-Chair Monteith seconded the motion. A vote was unanimous. Commissioner dismissed with prayer.
Respectfully Submitted,
Linda Cable, Jim Douthit,
Clerk to the Board Chairman
Swain County Commissioners Swain County Commissioners
July 10, 2000 Regular Session
The Swain County Board of Commissioners held their monthly Regular Session July 10, 2000. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Greene and Commissioner Ensley.
Call to Order
Chairman Douthit called the meeting to order. Commissioner Enlsey led with prayer followed by the pledge.
Adjustment of Agenda
Commissioner Greene made a motion to adjust the agenda to better facilitate the meeting. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Approval of Minutes
Commissioner Greene made a motion to approve the following minutes: June 12 Budget Hearing, June 12 CDBG Public Hearing, June 12 Regular Session, June 19 Special Session, June 26 Special Session, June 26 work session, and June 30 Special Session. Commissioner Ensley seconded the motion. A vote was unanimous.
Administrative Reports
Tax Report:
Jean Morgan, Tax Administrator, submitted a report to the Board for the month of June. Ms. Morgan reported Ad-Valorem tax receivable at $2,495,997.66. Total prior year tax collections were $41,881.13. There was $105,689.29 collected for the month. Total collections year to date were $2,879,936.60. Ad-Valorem tax collections were $57,499.50. The tax collection percentage year to date was 92%.
Commissioner Ensley made a motion to approve the Tax Report as presented. Commissioner Greene seconded the motion. A vote was unanimous.
Consider Approval of Health Department Fee Schedule
Commissioner Ensley made a motion to approve the Health Department Fee Schedule as presented. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Consider Appointment of Ruth Sitton to serve as the county's official representative to resolve county boundaries
Commissioner Greene made a motion to appoint Ruth Sitton to serve as the county's official representative to resolve county boundaries. Commissioner Ensley seconded the motion. A vote was unanimous.
Consider Approval of Bryson City/Alarka Fire District
Commissioner Greene made a motion to approve the Bryson City/Alarka Fire District changes as indicated on the map from the Department of Insurance. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Consider Appointments for EDC Board
Commissioner Greene made a motion to appoint Dwight Wiggins and re-appoint Alice Lance and Emma Waldroup to serve on the EDC Board as recommended. Commissioner Ensley seconded the motion. A vote was unanimous with Chairman Douthit, Commissioner Ensley, and Commissioner Greene voting aye and Vice-Chair Monteith voting nay.
Chairman Douthit made a motion to appoint David Monteith to serve on the EDC Board as an At Large member for a three year term. Commissioner Ensley seconded the motion. A vote was unanimous.
Informal Discussion
Jason Walls gave an update on the future plans for 288 including campsites, trails, and fishing pier.
Adjournment
There being no further business to discuss, Vice-Chair Monteith made a motion to adjourn. Commissioner Greene seconded the motion. A vote was unanimous. Vice-Chair Monteith closed with prayer.
Respectfully Submitted,
Linda Cable, Jim Douthit,
Clerk to the Board Chairman
Swain County Commissioners Swain County Commissioners
August 14, 2000 Regular Session
The Swain County Board of Commissioners held their monthly Regular Session July 10, 2000. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Greene, Commissioner Waldroup and Commissioner Ensley.
Call to Order
Chairman Douthit called the meeting to order. Commissioner Enlsey led with prayer followed by Commissioner Greene leading the pledge.
Adjustment of Agenda
Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Approval of Minutes
Commissioner Greene made a motion to approve the following minutes: July 10 work session, July 10 Regular Session and July 31 work session. Commissioner Ensley seconded the motion. A vote was unanimous.
Administrative Reports
Tax Report:
Jean Morgan, Tax Administrator, submitted a report to the Board for the month of June. Ms. Morgan reported Ad-Valorem tax receivable at $2,364,639.00. Total prior year tax collections were $16,343.45. There was $17,546.94 collected for the month. Total collections year to date were $17,546.94. Ad-Valorem tax collections were $1,203.49. The tax collection percentage year to date was .05%. Total releases for May, June and July were $6,369.21, refunds were $1,974.54 and discoveries were $919.29.
Commissioner Greene made a motion to approve the Tax Report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.
Old Business
There was no old business at this time.
Consider Resolution Authorizing Kevin King and Linda Cable to Sign Documents Financing Ambulance
Vice-Chair Monteith made a motion to approve the following resolution authorizing Kevin King and Linda Cable to sign documents financing the new ambulance:
Swain County
Resolution
Governing Body Resolution
The Swain County Board of Commissioners of Bryson City, North Carolina (Purchaser)
has determined that it is necessary for the Purchaser to acquire and install certain personal property for the Purchaser and to obtain financing for the Project through an installment purchase transaction; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY; 1. Authorization of Financing. The Governing Body determines that the financing of the acquisition and installment of the Purchase pursuant to the terms of Installment
Purchase Contract Number ( "Agreement") providing for the installment purchase
of the Project by the Purchaser from Carolina Community Bank (Financial Institution) is in the best interest of the Purchaser and such installment purchase finance is authorized. 2. Designation. The Governing Body designates the obligations of the Purchaser to
make payments under the Agreement as "qualified tax-exempt obligation" in
accordance with the provisions of Section 265(b)(3)(ii) of the Internal Revenue Code
of 1986, as amended. The governing Body does not reasonable expect the
Purchaser (and any subordinate entities) will issue more than $10,000,000.00 in qualified tax-exempt obligations during the current calendar year and the Governing Body will not designate more than $10,000,000.00 of qualified tax- exempt obligations pursuant to such Sections 265(b)(3)(B)(ii) during the current calendar year. 3. Further Actions. The Governing Board authorizes the Swain County Administrator and the Finance Officer to execute and deliver the Agreement and any and all other documents, instruments, opinions, and certificates necessary to carry out the purposes of this Resolution and all such actions taken is ratified and confirmed.
4. Effective Date. This resolution shall take effect immediately. Adopted this the day of , 2000.
Jim Douthit, Chairman Linda Cable, County Administrator
Kevin King, Finance Officer
Commissioner Greene seconded the motion. A vote was unanimous.
Detailed information is as follows: 2001 Ford F350 4 wheel drive, VIN = 1FDWF37F3YED58305 at a term of $80,000.00 at 48 months at a 5.6% variable rate.
Consideration of Water and Sewer Easements Behind Pepsi Plant
The Board decided to table the issue of considering water and sewer easements behind the Pepsi plant for Mr. Shuler's easement to extend the sewer lines to Dusty Wright's property.
Budget Amendment #1
Vice-Chair Monteith made a motion to approve the following Budget Amendment:
SWAIN COUNTY - BUDGET AMENDMENT #1
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2001:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
General Funds
Building and Grounds
Pavilion Renovation 1,000
West Swain Fire Department
Fire Truck 20,000
Sheriffs Department
Property and Liability 4,000
Inspections
Renovation 1,000
Tax Department
Contracted Service 2,500
Building and Grounds
Air Conditioner M&R 11,000
Revenue
TDA Chamber of Commerce 1,000
CJPP 8,500
Mountain Dispute Settlement Center 500
Contingency ______ 29,500
39,500 39,500
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on August 14, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Commissioner Greene seconded the motion. A vote was unanimous.
Informal Discussion
There was discussion on the Erosion Ordinance as far as training for the Board and Employees involved.
Adjournment
There being no further business to discuss at this time, Vice-Chair Monteith made a motion to adjourn, Commissioner Greene seconded the motion. A vote was unanimous. Commissioner Waldroup closed with prayer.
Respectfully Submitted,
Linda Cable, Jim Douthit,
Clerk to the Board Chairman
Swain County Commissioners Swain County Commissioners
September 11, 2000 Regular Session
The Swain County Board of Commissioners held their monthly Regular Session September, 11 2000. Present were Vice-Chair Monteith, Commissioner Greene and Commissioner Ensley.
Call to Order
Vice-Chair Monteith called the meeting to order. Commissioner Enlsey led with prayer followed by Commissioner Greene leading the pledge.
Adjustment of Agenda
Commissioner Greene made a motion to adjust the agenda to better facilitate the meeting. Commissioner Ensley seconded the motion. A vote was unanimous.
Discussion of Bond Referendum - Dr. Cecil Groves
Commissioner Greene made a motion to approve the following Resolution in support of a Bond Referendum:
RESOLUTION
Whereas, higher education has historically played a tremendous role in building the State of North Carolina into the thriving economic, cultural, and social leader that it is today; and
Whereas, North Carolina's community colleges and universities allow citizens of this State to learn the skills necessary to complete in today's and tomorrow's competitive economy; and
Whereas, North Carolina's systems of higher education are acclaimed as being among the best in the country; and
Whereas, in the next decade, our community colleges expect more than 57,000 new students to enroll, and our universities' enrollment will grow by more than 48,000 students; and
Whereas, our higher education campuses must upgrade and construct academic, residential and administrative facilities, including critical laboratory and classroom space, to accommodate the growing numbers of students; and
Whereas, the $3.1 billion bond package approved by the General Assembly will assist our community colleges and universities in meeting their significant facility needs; and
Whereas, the bonds are subject to voter approval on the November 2000 ballot and deserve rightful consideration by the citizens of the State;
Now, Therefore, Be It Resolved that the Swain County Board of Commissioners strongly support the higher education bond proposal because it will enable our systems of higher education to better educate tomorrow's students and maintain North Carolina's place as the national leader in higher education learning and training.
Be It Further Resolved that the Swain County Board of Commissioners pledges to work to educate and inform the citizens of our State about the importance of the bonds in improving our community colleges and universities, and pledges to encourage voters to approve the bonds this November.
This the eleventh day of September, two thousand.
Jim Douthit, Chairman
Swain County Commissioners
Commissioner Ensley seconded the motion. A vote was unanimous.
Finance Officer's Report:
Kevin King, Finance Officer, presented the Board a finance report for the month of August. General fund revenues year to date were $293,420.89 which represents approximately 4.59% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures year to date were $733,279.82.
Commissioner Greene made a motion to approve the Finance Officer's report as presented. Vice-Chair Monteith seconded the motion. A vote was unanimous.
Family Resource Center - Satellite Office - Melissa Barker
Commissioner Ensley made a motion to help support the Family Resource Center, Satellite Office. Commissioner Greene seconded the motion. A vote was unanimous.
Soccer Field Budget Request-Nell Leatherwood
Commissioner Greene made a motion to approve the soccer field budget request presented. Commissioner Monteith seconded the motion. A vote was unanimous.
Consider Adoption of Work First Standard Plan of Operation for the Program
Commissioner Greene made a motion to adopt the Work First Standard Plan of Operation for the Program. Commissioner Ensley seconded the motion. A vote was unanimous.
Tax Report:
Jean Morgan, Tax Administrator, submitted a report to the Board for the month of August. Ms. Morgan reported Ad-Valorem tax receivable at $2,364,639.00. Total prior year tax collections were $15,768.26. There was $23,414.73 collected for the month. Total collections year to date were $40,961.67. Ad-Valorem tax collections for the month were $7,646.47. The tax collection percentage year to date was .39%. Total releases for August were $5,972.45, refunds were $2,336.64 and discoveries were $2,227.86.
Commissioner Ensley made a motion to approve the Tax Report as presented. Commissioner Greene seconded the motion. A vote was unanimous.
Approval of Minutes
Commissioner Greene made a motion to approve minutes of the May 1 work session, August 14 work session, August 14 Regular Session, August 21 Special Session, August 28 work session and August 28 Special Session. Commissioner Monteith seconded the motion. A vote was unanimous.
Consider Appointments to the JCPC Board
Commissioner Greene made a motion to appoint Os Waters, Jason Howell, and Kim Massey to serve on the JCPC Board, and also reappoint John Tagliarini, Sky McGee, Ken Mills, Nira Cope and Kathy Posey to serve a two year term on the JCPC Board. Commissioner Ensley seconded the motion. A vote was unanimous.
Informal Discussion
*There was a discussion of the removal of dumpsters from the Brush Creek area. A petition was presented with 51 signatures opposing this issue.
Adjournment
There being no further business to discuss at this time, Commissioner Greene made a motion to adjourn, Commissioner Monteith seconded the motion. A vote was unanimous.
Respectfully Submitted,
Linda Cable, David Monteith
Clerk to the Board Vice-Chairman
Swain County Commissioners Swain County Commissioners
October 09, 2000 Regular Session
The Swain County Board of Commissioners held their monthly Regular Session October 09, 2000. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Greene, Commissioner Waldroup and Commissioner Ensley.
Call to Order
Chairman Douthit called the meeting to order. Commissioner Enlsey led with prayer followed by Commissioner Monteith leading the pledge.
Adjustment of Agenda
Commissioner Monteith made a motion to adjust the agenda to better facilitate the meeting. Commissioner Ensley seconded the motion. A vote was unanimous.
Approval of Minutes
Commissioner Monteith made a motion to approve minutes of the September 11 Regular Session, September 25 work session and September 25 Special Session. Commissioner Monteith seconded the motion. A vote was unanimous with Chairman Douthit abstaining from a vote on the September 11 Regular Session in which he was absent.
Finance Officer's Report:
Kevin King, Finance Officer, presented the Board a finance report for the month of September. General fund revenues year to date were $404,592.85 which represents approximately 12.43% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures year to date were $568,988.13.
Commissioner Ensley made a motion to approve the Finance Officer's report as presented. Commissioner Monteith seconded the motion. A vote was unanimous.
Tax Report:
Jean Morgan, Tax Administrator, submitted a report to the Board for the month of September. Ms. Morgan reported Ad-Valorem tax receivable at $2,317,849.17. Total prior year tax collections were $10,127.47. There was $67,527.03 collected for the month. Total collections year to date were $108,488.70. Ad-Valorem tax collections for the month were $57,399.56 The tax collection percentage year to date was 2.47%. Total releases for August were $2,52559, refunds were $754.05 and discoveries were $158.56.
Commissioner Monteith made a motion to approve the Tax Report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.
Consider Resolution Supporting Construction of Handicap Fishing Pier
Commissioner Ensley made a motion to approve the following Resolution:
Swain County Resolution
North Carolina Fishing Pier
WHEREAS, the Swain County Board of Commissioners desires to sponsor the construction and development of a fishing pier to serve Swain County's disabled population, and those disabled visiting the area with the desire and persistence to participate in the sport of fishing.
NOW, THEREFORE, BE IT RESOLVED THAT:
I. The Swain County Board of Commissioners requests that the State of North Carolina to provide financial assistance to Swain County for the development of a Fishing Pier for Disabled Persons in the amount of $ or % of the project's construction cost, whichever is the lesser amount; and that
II. The Swain County Board of Commissioners assumes full obligation for payment
of the balance of project costs; and that
III. All permits required for this development will be acquired by the Swain County
Board of Commissioners; and that
IV. The Swain County Board of Commissioners will comply and adhere to all applicable laws governing the award contracts and the expenditure of public funds by local governments; and that
V. The Swain County Board of Commissioners or designees of the Board will oversee the construction to ensure that the structure is in compliance with permit conditions, and to assure that the structure is being erected in a safe and proper way that was approved by plans and specifications; and that
VI. The Swain County Board of Commissioners or their designee will obtain a suitable spoil disposal areas as needed and all other easements or rights-of-way that may be necessary for the construction and operation of the project without cost or obligation to the State of North Carolina; and that
VII. The Swain County Board of Commissioners will assure that the project is open for use by the public on an equal basis; and that
VIII. The Swain County Board of Commissioners will hold the state harmless from any damages that may result from the construction, operation and maintenance of the project; and that
IX. The Swain County Board of Commissioners accepts responsibility for the operation and maintenance of the project.
Adopted by the Swain County Board of Commissioners this the day of ,
2000.
Jim Douthit, Chairman
Swain County Commissioners
ATTEST:
Linda J. Cable, Clerk to the Board
and County Administrator
Commissioner Monteith seconded the motion. A vote was unanimous.
Presentation of Audit Report - Eric Bowman
Commissioner Monteith made a motion to approve the Audit Report as presented by Eric Bowman. Commissioner Ensley seconded the motion. A vote was unanimous.
Consideration of Health Issues Recommendation
made a motion that the Swain County Board of Commissioners support the following: -studying the recommendations for improving health care services for Swain County residents, the formation of a Task Force to carry out this function by identifying and addressing: * the details necessary for implementation of the recommendations, and the specific concerns and issues related to the Swain County EMS. ___________ seconded the motion. A vote was unanimous.
Discuss Contracting Meals - Sheriff's Department
The Board discussed contracting meals for the Sheriff's Department.
Consideration of Appointments to the JCPC Board
Commissioner Monteith made a motion to appoint Lee Crites to serve on the JCPC Board. Commissioner Ensley seconded the motion. A vote was unanimous.
Request to add SR# 321 (288 from end of pavement to the parking lot) to State System with the Stipulation that it be paved
Commissioner Ensley made a motion to approve a request be submitted to the State for SR#321 to be added to the State System with the Stipulation that it be paved. Commissioner Monteith seconded the motion. A vote was unanimous.
Budget Amendment # 2
Commissioner Ensley made a motion to approve the following Budget Amendment # 2:
SWAIN COUNTY - BUDGET AMENDMENT #2
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2001:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
General Funds
Building and Grounds
ESC Maintenance and Repair 2,000
Board of Elections
Capital Outlay 1,000
Sheriffs Department
Capital Outlay 9,000
Supplies 1,000
EDC Department
Industrial Loan 31,000
Coop Extension
FSFP Satellite Office 2,000
Recreation Department
Soccer Field 15,000
Athletic Insurance 1,500
Administration Department
Rural Health Study 13,000
Special Appropriation
EDTAP Grant 813
Register of Deeds
Salary and Benefits 3,187
Revenue
Employment Security Commission 1,000
EDTAP Grant 813
Athletic Insurance Revenue 1,500
Department of Health and Human Services 13,000
Industrial Building Lease Revenue 31,000
Sheriff Phone and Concession Rev 10,000
Recreation Soccer Field Revenue 15,000
Continency ______ 7,187
79,500 79,500
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on October 9, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Adjournment
There being no further business to discuss at this time, Commissioner Monteith made a motion to adjourn. Commissioner Ensley seconded the motion. A vote was unanimous.
Commissioner Ensley closed with prayer
Respectfully Submitted,
Linda Cable, Jim Douthit,
Clerk to the Board Chairman
Swain County Commissioners Swain County Commissioners
November 13, 2000 Regular Session
The Swain County Board of Commissioners held their monthly Regular Session November 13, 2000. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Greene, Commissioner Waldroup and Commissioner Ensley.
Call to Order
Chairman Douthit called the meeting to order. Commissioner Waldroup led with prayer followed by Commissioner Ensley leading the pledge.
Adjustment of Agenda
Commissioner Monteith made a motion to adjust the agenda to better facilitate the meeting. Commissioner Waldroup seconded the motion. A vote was unanimous.
Approval of Minutes
Commissioner Greene made a motion to approve minutes of the October 9 work session, October 9 Regular Session, October 30 work session and October 30 Special Session. Commissioner Monteith seconded the motion. A vote was unanimous.
Administrative Reports
Finance Officer's Report:
Kevin King, Finance Officer, presented the Board a finance report for the month of October. General fund revenues year to date were $615,601.59 which represents approximately 22.68% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures year to date were $1,749,979.51.
Commissioner Greene made a motion to approve the Finance Officer's report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.
Budget Amendment #3
Commissioner Ensley made a motion to approve the following Budget Amendment #3:
SWAIN COUNTY - BUDGET AMENDMENT #3
BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2001:
SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:
Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.
General Funds
Building and Grounds
Capital Outlay- Paving 13,000
Capital Outlay- Trailer 1,000
Elevator Contract 1,920
Administration
Contracted Service-Consulting 3,000
Sheriffs Department
Capital Outlay-Weapons 3,100
EMS
Capital Outlay-Radio Equip 4,000
EDC
Zickgraf Loan Transfer 200,000
Public Safety
Alarka Fire Department 440
Appropriation to Solid Waste
Monitoring Wells 3,600
Expansion Plan 3,000
Revenue
US Forest Service 3,100
Contingency 2,097
Appropriated Fund Balance _____ 227,863
233,060 233,060
As clerk to the Board, I certify this budget amendment was approved by the Swain County Board of Commissioners in a Regular Session on November 13, 2000.
________________________________
Linda Cable, Clerk to the Board/Swain County Administrator
Commissioner Greene seconded the motion. A vote was unanimous.
Tax Report:
Jean Morgan, Tax Administrator, submitted a report to the Board for the month of October. Ms. Morgan reported Ad-Valorem tax receivable at $2,317,849.17. Total prior year tax collections were $16,551.18. There was $481,606.76 collected for the month. Total collections year to date were $590,095.46. Ad-Valorem tax collections for the month were $465,055.58 The tax collection percentage year to date was 22.00%. Total releases for October were $18,788.36.
Commissioner Monteith made a motion to approve the Tax Report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.
New Business
Consideration of applicants for positions as noted:
Recreation: Donna Kamplain
EMS : Christine May
Building & Grounds: Lynn Kirkland
Commissioner Ensley made a motion to approve the above applicants for the positions noted. Chairman Douthit seconded the motion. A vote was unanimous.
Consider petition for abandonment of 490 feet of SR1147 from the Secondary Road System
Commissioner Greene made a motion to foward the petition for abandonment of 490 feet of SR1147 from the Secondary Road System to the State. Commissioner Waldroup seconded the motion. A vote was unanimous.
Consider a resolution to allow Area Mental Health Services to continue as it now exists in Region A
Commissioner Greene made a motion to approve the following Resolution allowing Area Mental Health Services to continue as it now exists in Region A:
SWAIN COUNTY RESOLUTION
NORTH CAROLINA
WHEREAS, the State of North Carolina has authorized a study to evaluate statewide mental health services; and
WHEREAS, a primary recommendation of the study is to enhance the participation by and accountability to counties and implies that greater accountability to county government must be accompanied by greater financial participation by counties in funding MH, DD, AND SA services; and
WHEREAS, in North Carolina it is the State that taxes for mental health services and is the State's responsibility to assure access to care; and
WHEREAS, Swain County is one of the seven counties in Region A composing Smoky Mountain Center which provides a broad array of services to citizens in the seven county area; and
WHEREAS, Smoky Mountain Center and most area mental health programs are doing an excellent job at a very difficult and under funded task of providing services otherwise not readily accessible to all citizens of Western North Carolina.
NOW THEREFORE BE IT RESOLVED BY THE SWAIN COUNTY BOARD OF COMMISSIONERS that if there needs to be greater accountability to counties, work toward that goal leaving responsibility of access to care at the State level with State funding and allow area mental health as we are currently receiving services in Western North Carolina.
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the North Carolina Association of County Commissioners for consideration as a legislative goal at the 2001 session, a copy be sent to the oversight committee and a copy to the other six counties in Region A that constitute Smoky Mountain Center with a request for their support.
Adopted this the day of , 2000.
Jim Douthit, Chairman
ATTEST:
Linda Cable, Clerk to the Board
Commissioner Ensley seconded the motion. A vote was unanimous.
Consider a resolution opposing transfer of Raven's Ford Property to the Tribe
Commissioner Greene made a motion to approve the following resolution opposing the transfer of the Raven's Ford Property to the Tribe:
SWAIN COUNTY RESOLUTION
NORTH CAROLINA
WHEREAS, in 1868 the Federal Government recognized the Eastern or North Carolina Cherokee, which is now known as the Eastern Band of the Cherokee Indians, establishing the Cherokee Indian Reservation; and
WHEREAS, in 1893 the Federal Government paid the Cherokee Nation the sum of $10,212,000 for 8,144,000 acres of their land holdings; and
WHEREAS, Congress used the power given by the Constitution to create the National Park Service in 1916. The Act of August 25, 1916, 39 STAT 535, stated "There is created in the Department of the Interior a service to be called the National Park Service, which purpose isto conserve the scenery and natural and historical objects and the wildlife therein and to provide for the enjoyment of the same and in such a manner and by such means as will leave them unimpaired for the enjoyment of future gene |
