The minutes for October have not been approved as of 11/1/2001

Minutes are assorted with the most recent first

December 2, 2002 - Organizational Meeting

The newly elected Board of Commissioners held their first organizational meeting on December 2, 2002. Present were Chairman Glenn Jones, and members Genevieve Lindsay, Jeff Waldroup, David Anthony and David Monteith.

Call to Order

Chairman Jones called the meeting to order. Commissioner Waldroup led with prayer and the pledge.

Election of Vice-Chair

Commissioner Anthony made a motion to appoint Genevieve Lindsay as the Vice-Chair for the Swain County Board of Commissioners. Commissioner Waldroup seconded the motion. A vote was unanimous.

Appointment of Officers

Commissioner Monteith made a motion to appoint the following officers:

County Administrator and Clerk to the Board: Linda Cable

Budget Officer: This appointment is on hold

County Attorney: Kim Lay

Finance Officer: Kevin King

Tax Administrator: Frank House

Commissioner Anthony seconded the motion. A vote was unanimous.

Establish Regular Meeting Date and Time

The Board agreed to hold a Regular Session on the second Tuesday of each month beginning at 7:30 p.m. A work session will be held the second Tuesday of each month at 7:00 p.m. and the fourth Tuesday beginning at 7:00 p.m also.

Quarterly meetings with the Town Board and School Board

The Board agreed to continue the quarterly meetings with the Town and School Boards as scheduled.

Address to staff

The Board welcomed all staff and all of public to feel free to come to them anytime with questions or concerns.

Informal Discussion

Some of the Department Heads were present and invited the Board to visit their departments at any time.

Adjournment

There being no further business to discuss, the meeting was adjourned.

Respectfully Submitted,

Linda Cable, Clerk to the Board Glenn Jones, Chairman

Swain County Commissioners Swain County Commissioners

November 18, 2002 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session November 18, 2002. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Ensley, Commissioner Waldroup and Commissioner Greene.

Call to Order

Chairman Douthit called the meeting to order. Commissioner Waldroup led with prayer Vice-Chair Monteith led the pledge.

Adjustment of Agenda

Vice-Chair Monteith made a motion to adjust the agenda to better facilitate the meeting. Commissioner Greene seconded the motion. A vote was unanimous.

EMS Plan Approval

Commissioner Greene made a motion to approve the EMS Plan as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Surplus Equipment

Commissioner Ensley made a motion to approve the list of equipment for surplus. Chairman Douthit seconded the motion. A vote was unanimous.

Budget Amendment

Commissioner Ensley made a motion to approve a budget amendment regarding commissioners insurance. Commissioner Waldroup seconded the motion. The amendment was approved with 4 commissioners voting aye and Commissioner Green voting nay.

½ Cent Sales Tax Resolution

After much discussion, Commissioner Greene made a motion to approve the following resolution:

Resolution levying the third one-half cent (½ cent)

local government sales and use tax and prescribing

the method of distribution of the proceeds

within Swain County

WHEREAS, the General Assembly has authorized the Swain County Board of Commissioners to levy a one-half percent (½%) local sales and use tax by enacting N.C.G.S. 105-517(b) in Section 34.14(a) of Session Law 2001-424, as amended by S.L. 2002-123, “An Act to Accelerate the Additional One-half Cent (½ cent) Local Option Sales and Use Tax and to make conforming and Technical Changes,” and

WHEREAS, the Swain County Board of Commissioners gave proper public notice of the Board’s intent to consider this resolution, as required by Section 10 of S.L. 2002-123, and

WHEREAS, Swain County has lost $211,593 in funds made available by the State of North Carolina to replace revenue lost because of legislative action: (1) to repeal sales taxes imposed on purchases made with Food Stamps; (2) to repeal property taxes imposed on inventories held by manufacturers, retailers and wholesalers; (3) to repeal taxes on intangible personal property; and (4) to reduce taxes levied on residential property owned by low-income elderly taxpayers; and

WHEREAS, the Swain County Board of Commissioners hereby finds that, particularly in light of the circumstances cited herein, the levy of “The Third One-Half Cent Local Government Sales and Use Tax” is necessary to adequately finance the operations of the county and the cities and towns herein.

NOW, THEREFORE, BE IT RESOLVED by the Swain County Board of Commissioners that:

(1) There is hereby imposed and levied in Swain County the third one-half cent Local Government Sales and Use Tax authorized by Section 34.13(a) of S.L 2001-424, as amended by S.L. 2002-123, and codified as Article 44 of Chapter 105 of the General Statutes of North Carolina. The tax hereby imposed and levied shall apply to the same extent and be subject to the same limitations as are set forth in said S.L. 2001-424.

(2) Collection of the tax by the North Carolina Secretary of Revenue, and liability therefore, shall begin and continue on and after the first day of January, 2003.

(3) The net proceeds of the tax levied herein shall be distributed by the Secretary of Revenue to Swain County as prescribed by N.C.G.S. 105-520. The amount distributed to Swain County shall be divided among the county and the municipalities herein in accordance with the method by which the one percent (1%) sales and use tax levied in Swain County, pursuant to Article 39 of General Statutes Chapter 105, are distributed.

(4) This Resolution is effective upon its adoption, and certified copy hereof shall be forwarded tot he North Carolina Secretary of Revenue.

Commissioner Ensley seconded the motion. Approval of the resolution was made with 2 voting aye and 2 voting nay. Commissioner Waldroup did not vote. It was explained abstaining was not an option based on the NC General Statutes. More discussion occurred with the final vote being 3 aye and 2 nay. Chairman Douthit and Vice-Chair Monteith opposed the resolution.

Abandonment of NOC Bridge from DOT Secondary Roads

Commissioner Greene made a motion to approve a resolution to be forwarded to NC DOT requesting abandonment of the NOC Bridge from the Secondary Roads System. Commissioner Greene seconded the motion. This resolution was approved with 4 voting aye and 1 voting nay.

Chairman Douthit opposed.

Amendment of Personnel Policy

The State of North Carolina requires all counties with State approved personnel policies, include a section on “unlawful workplace harassment.” Vice-Chair Monteith had a video on the subject and felt strongly that the Board view it prior to adoption of the policy. After a lengthy discussion, Chairman Douthit made a motion to adopt the policy with the requirement that all county employees view the video within 60 days. Commissioner Greene seconded the motion and the vote was 4 voting aye with Commissioner Waldroup voting nay since he had not viewed the video.

Appointments

Region A Aging Advisory Council: Marlene Vincent

Southwestern Child Development Com.: Angela Pittman

CJPP: re-appointment of Mark McGroary, Wayne Cope, James Downs, and Glen Weeks

Chairman Douthit made a motion to approve the above appointments. Commissioner Waldroup seconded the motion. A vote was unanimous.

Emergency Management Resoluton

Commissioner Ensley made a motion to add adoption of a resolution designating an agent for Swain County an a grant application to the agenda. Seconded by Commissioner Greene, a vote was unanimous. Commissioner Ensley voted to adopt the following resolution:

Be it resolved by Board of Commissioners of Swain County, that David Breedlove, Emergency Management Coordinator or Linda Cable, County Administrator, Governor’s Authorized Representative, is hereby authorized to execute for and in behalf of Swain County, a public entity established under the laws of the State of North Carolina, this application and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President Disaster Relief Fund, Hazard Mitigation Grant, Homeland Security Grant and also for any future funding of this nature.

That Swain County, a public entity established under the laws of the State of North Carolina, hereby authorizes its agent to provide to the State and to the Federal Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurance and agreements printed on the reverse side hereof.

Commissioner Greene seconded the motion. A vote was unanimous.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of October. Mr. King reported revenues for the month were $383,416.83. Total Revenue year to date is $1,904,753.20. We have approximately 26.53% of revenues for 2002/2003 fiscal year. Expenditures for the month were $723,549.58. Year to date we have expended $2,382,154.15. We have paid out approximately 33.18% of the General Fund appropriations for 2002/2003 fiscal year. Vice-Chair Motneith made a motion to approve the Finance Officer;s report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of October. Ad-Valorem tax receivable was reported at $2,525,125.42 Total prior year tax collections were $16,152.89. There was $257,783.75 collected for the month. Total collections year to date were $1,239,771.60 Ad-Valorem tax collections were $844,286.57. The tax collection percentage year to date was33.39%%. Total releases were $5,922.70, total discoveries were $870.08 and total refunds were $223.95. Commissioner Greene made a motion to approve the report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Ensley made a motion to approve minutes from the October 14 work session and Regular Session. Vice-Chair Monteith seconded the motion. A vote was unanimous.

Commissioner’s Discussion

Chairman Douthis made a motion to appoint Frank House as Tax Administrator for Swain County. Seconded by Vice-Chair Monteith, a vote was unanimous.

The Finance Officer presented a letter from Bowman, Boggs and Crump to the Board that describes the financial status of the county. The letter further commends Linda Cable and Kevin King as well as support staff for their work. Chairman Douthit made a motion to file this letter as an official part of these minutes. Seconded by Commissioner Greene, a vote was unanimous.

Chairman Douthit welcomed Commissioner Elect David Anthony to the meeting. Mr. Anthony thanked the Board noting he was looking forward to serving and continuing the work that has already been done. Chairman Douthit relayed to Mr. Anthony that the county staff were excellent to work with and that the county was in good hands.

Chairman Douthit read a letter from Mike Tolefson, GSMNP Director in answer to questions from the Board. The letter is attached to these minutes for the record and sent to Pete Lawson.

The Board agreed to cancel the work session scheduled for November 25th.

Adjournment

There being no further business to discuss at this time, Chairman Douthit made a motion to adjourn. Vice-Chair Monteithseconded the motion. A vote was unanimous.

Respectfully Submitted,

Linda Cable, Jim Douthit,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

October 14, 2002 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session October 14, 2002. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Ensley, and Commissioner Waldroup. Commissioner Greene was absent.

Call to Order

Chairman Douthit called the meeting to order. Commissioner Ensley led with prayer and the pledge.

Adjustment of Agenda

Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Commissioner Ensley seconded the motion. A vote was unanimous.

Presentation of Audit

Eric Bowman presented the audit to the Board noting an undesignated fund balance of 8.46%. There was an increase of $113,028 due to a cut in expenses. Solid waste was $18,564, $114,000 over last year. The collection rate was 95.89%. Mr. Bowman commended the Finance Staff.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of September. Ad-Valorem tax receivable was reported at $2,524,367.54 Total prior year tax collections were $19,062.82. There was $483,306.23 collected for the month. Total collections year to date were $981,987.85 Ad-Valorem tax collections were $366,742.85. The tax collection percentage year to date was 14.51%%. Total releases were $7,692.02, total discoveries were $6,667.79 and total refunds were $75.00. Commissioner Ensley made a motion to approve the report as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of September. Mr. King reported revenues for the month were $470,813.30. Total Revenue year to date is $1,194,624.28. We have approximately 16.64% of revenues for 2002/2003 fiscal year. Expenditures for the month were $599,842.51. Year to date we have expended $1,658,698.10. We have paid out approximately 23.11% of the General Fund appropriations for 2002/2003 fiscal year. Commissioner Waldroup made a motion to approve the Finance Officer;s report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.

Budget Amendment #3

Commissioner Ensley made a motion to approve the following budget amendment:

SWAIN COUNTY - BUDGET AMENDMENT #3

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

Administration

Capital Outlay 12,366

Revenue

Contingency 11,227

Appropriated Fund Balance 1,139

Total 12,366 12,366

Commissioner Waldroup seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Waldroup made a motion to approve minutes of the September 9 work session, Public Hearing and Regular Session. Commissioner Ensley seconded the motion. A vote was unanimous.

Abandonment of SR#1180 from NC DOT Secondary Road System

This item was tabled until the next meeting.

Resolution levying the third one-half cent local government sales and use tax

This item was tabled until next meeting.

Resolution to continue working with Smoky Mountain Center

Commissioner Ensley made a motion to approve the following resolution:

WHEREAS, The State of North Carolina has developed the Blueprint for Change: State Reform Plan for Mental Health, Developmental Disabilities, and Substance Abuse Services which outlines the need for counties to declare their intention related to the provision and oversight of mental health, developmental disability, and substance abuse services as determined by the Board of Commissioners:

WHEREAS, Swain County is one of the seven counties in Region A, currently served by Smoky Mountain Center for Mental Health, Developmental Disabilities and Substance Abuse Services;

WHEREAS, Swain County has had a strong and successful relationship with both Smoky Mountain Center and each of the other six counties in the catchment area;

WHEREAS, Swain County would like to remain in the seven county configuration for the continued provision and oversight of mental health, developmental disability and substance abuse services;

NOW, THEREFORE BE IT RESOLVED BY THE SWAIN COUNTY BOARD OF COMMISSIONERS, that Swain County chooses to continue working with Smoky Mountain Center, the existing area authority under statute 122-c, as the Local Management Entity serving Cherokee, Clay, Graham, Haywood, Jackson, Macon and Swain Counties in accordance with the State Plan and reform mandates.

Commissioner Waldroup seconded the motion. A vote was unanimous.

Amendment to the Personnel Policy

Appointments:

-JCPC: Vice-Chair Monteith made a motion to reappoint Nira Franklin and Ken Mills and appoint Susan Bogart, Ronnie Stillwell, Robert Davis and Jessie Nosworthy to serve on the JCPC Committee. Commissioner Waldroup seconded the motion. A vote was unanimous.

Adjournment

There being no further business to discuss at this time, Vice-Chair Monteith made a motion to adjourn. Commissioner Waldroup seconded the motion. A vote was unanimous. Commissioner Waldroup closed with prayer.

Respectfully Submitted,

Linda Cable, Jim Douthit,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

September 09, 2002 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session September 09, 2002. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Ensley, and Commissioner Waldroup. Commissioner Greene was absent.

Call to Order

Chairman Douthit called the meeting to order. Commissioner Ensley led with prayer and Vice-Chair Monteith led the pledge.

Adjustment of Agenda

Vice-Chair Monteith made a motion to adjust the agenda to better facilitate the meeting. Commissioner Waldroup seconded the motion. A vote was unanimous.

Update on 30th Judicial District

Ms. Debra DeBruhl gave an update on the 30th Judicial District. For more information, please see the filed written report.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of August. Ad-Valorem tax receivable was reported at $2,524,367.54 Total prior year tax collections were $15,037.30 There was $432,970.10 collected for the month. Total collections year to date were $492,681.62 Ad-Valorem tax collections were $310,094.30. The tax collection percentage year to date was 12.27%. Total releases were $5,252.99, total discoveries were $5,680.40 and total refunds were $37.91. Vice-Chair Monteith made a motion to approve the report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.

The Board requested continuation on sending mailings as long as we were receiving some responses.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of August. Mr. King reported revenues for the month were $449,104.25. Total Revenue year to date is $723,768.53. We have approximately 10.16% of revenues for 2002/2003 fiscal year. Expenditures for the month were $496,475.75. Year to date we have expended $1,058,855.59. We have paid out approximately 14.87% of the General Fund appropriations for 2002/2003 fiscal year. Commissioner Ensley made a motion to approve the Finance Officer’s Report as presented, as well as the following budget amendment:

SWAIN COUNTY - BUDGET AMENDMENT #2

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

EDTAP

Grant Exp 9,028

Extension Service

Salary and Fringe FRC Grant 21,000

Administration

Youth Advisory Grant Exp 16,000

Health Department

Building Lease Exp 11,070

Grants

Toot Hollow Creek Project 7,000

Revenue

EDTAP Rev 9,028

Youth Advisory Grant 16,000

FSFP Grant Revenu 21,000

Building Lease Revenue 11,070

Contengency 7,000

Total 64,098 64,098

Vice-Chair Monteith seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Ensley made a motion to approve minutes of the August 12 work session and Regular Session. Vice-Chair Monteith seconded the motion. A vote was unanimous.

Resolution to alter the form of County Government

Chairman Douthit made a motion to approve the following resolution:

RESOLUTION TO ALTER THE FORM OF COUNTY GOVERNMENT

WHEREAS, the County of Swain currently has a Board of County Commissioners established in accordance with North Carolina General Statutes 153A-12, and 153A-34, the Board currently being comprised of five (5) members nominated and elected at large by all qualified voters of the County; and

WHEREAS, the Board of Commissioners deems it necessary and desirable to provide continuity and continued efficiency of the function of County government, that the Board Members be elected to staggered terms by districts. The Chairman would continue to be elected at-large.

WHEREAS, In order to initiate an alteration in the structure of the Board of Commissioners for Swain County, the Board is required to adopt a resolution in accordance with the North Carolina General Statute 153A-60 and to include one of several options as set forth in North Carolina General Statute 153A-58; and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF SWAIN COUNTY THAT:

1) The Board of Elections for the County of Swain shall call a special referendum on the question of adoption of the proposed alteration of the Board of Swain County Commissioners by election of members by districts with staggered terms of the Board. The Chairman of the Board would be elected at-large.

2) The two(2)candidates receiving the highest number of votes would serve four year terms and the other two(2) candidates would serve two year terms for the initial term only, thereafter terms will be for four years thus providing overlapping four(4) year terms for the Board.

AND FURTHER BE IT RESOLVED THAT:

3.)That the county shall be divided into four electoral districts per G.S. 153A-20 and 153A-58, the electoral districts shall be divided as follows; voting precinct number 1will become electoral district number 1, voting precinct number 2 will become electoral district 2,, voting precincts number 3 and 4 combined will become electoral district number 3; voting precinct number 5 will be electoral district 4; one commissioner will be elected per district. Districts divided by population as nearly equal as practicable. Reference attached map.

4.) The qualified voters of each district shall nominate candidates who reside in the district for seats apportioned to that district; elected candidate must remain a resident of his/her respective district during the entire term; and the qualified voters of the entire county shall elect all members of the board.

5.) The Chairmanship shall be a separate office. The qualified voters of the entire county nominate candidates for and elect the chairman for a four year term.

6) Any approved alteration of the structure of the current Board of Commissioners shall be the basis for nominating and electing members of the Board of Commissioners at the first succeeding primary and general election for County offices held after the approval of the alteration. The alteration shall take effect on the first Monday in December, following the General Election.

7) The special referendum shall be held at the same time as the State and County elections scheduled for November 2002.

8) Upon adoption, this resolution shall be published in full, and shall be filed and indexed in the Resolution Book as required by North Carolina General Statute 153A-48.

9) A proposition to approve or disapprove the alteration in the structure of the County government, as set forth above, shall be forwarded to the office of the County Board of Elections within twenty (10) days of the date of the adoption of this Resolution.

Commissioner Ensley seconded the motion. A vote was unanimous.

Contribution of old ambulance

Commissioner Waldroup made a motion to contribute the old ambulance to the Alarka Fire Department. Chairman Douthit seconded the motion. A vote was unanimous.

Region A appointments

This item was tabled until the October 14 Regular Session.

Standard Status of Work First Program

Commissioner Waldroup made a motion to request the status for the Work First Program. Chairman Douthit seconded the motion. A vote was unanimous.

Personnel Issues

Vice-Chair Monteith made a motion to hire Pamela Andrews to fill the Recreation Department position. Commissioner Ensley seconded the motion. A vote was unanimous.

Commissioner Waldroup made a motion to go into Closed Session to discuss personnel issues. Vice-Chairman seconded the motion. A vote was unanimous. Vice-Chairman made a motion to adjourn the closed session. Chairman Douthit seconded the motion. A vote was unanimous.

Commissioner Waldroup made a motion to hire Ronnie Stillwell to fill the EDC director’s position. Commissioner Ensley seconded the motion. A vote was unanimous.

The Tax Administrator’s position will be advertised next week.

Informal Discussion

Chairman Douthit discussed the Finger Lake clean up scheduled for October.

The Board discussed the Work Summit.

Adjournment

Respectfully Submitted,

Linda Cable, Jim Douthit,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

August 12, 2002 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session August 12, 2002. Present were Vice-Chair Monteith, Commissioner Ensley, and Commissioner Waldroup. Commissioner Greene and Chairman Douthit were absent.

Call to Order

Vice-Chair Monteith called the meeting to order. Commissioner Ensley led with prayer and Commissioner Waldroup led the pledge.

Adjustment of Agenda

Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Commissioner Ensley seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Waldroup made a motion to approve minutes of the July 8 work session, Public Hearing and Regular Session. Commissioner Ensley seconded the motion. A vote was unanimous.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of July. Ad-Valorem tax receivable was reported at $2,520,455.29. Total prior year tax collections were $14,786.3 There was $17,461.97 collected for the month. Total collections year to date were $17,461.97 Ad-Valorem tax collections were $2,675.67. The tax collection percentage year to date was 0.11%. Total releases were $13,393.09 and total refunds were $417.13. Commissioner Waldroup made a motion to approve the report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.

Consider Resource Officer for Swain Middle School

Sheriff Bob Ogle and Bob Marr discussed with the Board the possibility of a Resource Officer for the Swain Middle School. The Board agreed this was a great idea.

Consider hiring of applicants to fill Building Inspection’s and Dispatcher’s positions

Commissioner Waldroup made a motion to hire Bobby Crisp to fill the Building Inspector’s position. Commissioner Ensley seconded the motion. A vote was unanimous.

Commissioner Ensley made a motion to hire Heather Wiggins to fill the Dispatcher’s position.

Commissioner Ensley seconded the motion. A vote was unanimous.

Budget Amendment #1

Commissioner Waldroup made a motion to approve the following Budget Amendment:

SWAIN COUNTY - BUDGET AMENDMENT #1

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

Computer enhancements Exp 11,000

Building Inspections

Computerization Exp 9,000

Finance

Employee Incintives 4,600

Sheriffs Department

School Resource Officer 16,000

Revenue

Inspections Revenue 7,000

Appropriated Fund Balance 22,600

Total 40,600 40,600

Commissioner Ensley seconded the motion. A vote was unanimous.

Youth Leadership

Vice-Chair Montieth made a motion to appoint. Commissioner Waldroup seconded the motion. A vote was unanimous.

Flex Time Policy

Commissioner Ensley made a motion to add the flex time policy to our personnel policy. Commissioner Waldroup seconded the motion. A vote was unanimous.

Informal Discussion

None

Adjournment

There being no further business to discuss at this time, Commissioner Waldroup made a motion to adjourn. Vice-Chair Monteith seconded the motion. A vote was unanimous.

Respectfully Submitted,

Linda Cable, Jim Douthit,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

July 08, 2002 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session July 08, 2002. Present were Chairman Douthit, Commissioner Ensley, and Commissioner Waldroup. Commissioner Greene and Vice-Chair Monteith were absent.

Call to Order

Chairman Douthit called the meeting to order. Commissioner Waldroup led with prayer and Commissioner Ensley led the pledge.

Adjustment of Agenda

Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Commissioner Ensley seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Ensley made a motion to approve minutes of the May 28 work session, June 10 work session, June 10 Regular Session, June 13 Budget Hearing, June 13 Special Session, June 17 Public Meeting, June 24 Public Hearing, June 24 Special Session, June 24 work session, and June 28 Emergency Session. Commissioner Waldroup seconded the motion. A vote was unanimous.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of June. Ad-Valorem tax receivable was reported at $2,415,345.79. Total prior year tax collections were $11,455.12 There was $28,274.75 collected for the month. Total collections year to date were $2,510,160.93. Ad-Valorem tax collections were $16,819.63. The tax collection percentage year to date was 95.90%. Total releases were $3,601.11, total discoveries were $163.65 and total refunds were $242.46. Commissioner Ensley made a motion to approve the report as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Consider amendment to Noise Ordinance

Chairman Douthit made a motion to table this issue. Commissioner Ensley seconded the motion. A vote was unanimous.

Consider resolution to be forwarded to NC DOT requesting abandonment of 500 feet on Plateau Street (directly in front of the hospital, and addition of newly constructed route for Plateau Street

Commissioner Waldroup made a motion to forward resolution on to NC DOT. Commissioner Ensley seconded the motion. A vote was unanimous.

Consideration of applicants for Solid Waste Truck Driver’s position

Commissioner Waldroup made a motion to hire David Hermis for the Solid Waste truck driver’s position. Commissioner Ensley seconded the motion. A vote was unanimous.

Consider moving part time position to full time in the Building and Grounds Department

Commissioner Waldroup made a motion to move the part time position to full time for Lynn Kirkland. Commissioner Ensley seconded the motion. A vote was unanimous.

Informal Discussion

Commissioner Waldroup discussed employee incentives.

Adjournment

There being no further business to discuss at this time, Commissioner Waldroup made a motion to adjourn. Commissioner Ensley seconded the motion. A vote was unanimous.

Respectfully Submitted,

Linda Cable, Jim Douthit,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

June 10, 2002 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session June 10, 2002. Present were Chairman Douthit, Vice-Chair Monteith, Commissioner Ensley, Commissioner Waldroup and Commissioner Greene.

Call to Order

Chairman Douthit called the meeting to order. Commissioner Ensley led with prayer and the pledge.

Adjustment of Agenda

Commissioner Greene made a motion to adjust the agenda to better facilitate the meeting. Commissioner Waldroup seconded the motion. A vote was unanimous.

Chairman Douthit made a motion to recess for 5 minutes. Commissioner Waldroup seconded the motion. A vote was unanimous.

Jay Kirby - Hospital Update

Jay Kirby gave an overview of the hospital expansion and additions and changes to Plateau Street. An advertisement will be in the Smoky Mountain Times requesting public comments in reference to submitting a resolution to NC DOT for their consideration of abandonment of 500 feet on Plateau Street, directly in front of the hospital.

Approval of Minutes

Commissioner Waldroup made a motion to approve minutes of the May 13 work session, May 13 Public Hearing and May 13 Regular Session. Commissioner Greene seconded the motion. A vote was unanimous.

Consider abandonment of SR # 1180 from the State Maintained System

Chairman Douthit made a motion to not send a resolution requesting NC DOT abandon SR # 1180 from the state maintained system and for it to remain under state system(NOC - from edge of pavement on US 74/19, across old one lane bridge for 392 feet, to existing Duke Power pole on right hand side of road). Commissioner Greene seconded the motion. A vote was unanimous

Consider approval of resolution to forward to DOT requesting Alarka Cloer Road be added to the Secondary Road System

Commissioner Greene made a motion to forward a resolution to DOT for Alarka Cloer Road to be added to the Secondary Road System. Commissioner Waldroup seconded the motion. A vote was unanimous.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of May. General fund revenues year to date were $6,900,896.42 which represents approximately 91.31% of the budgeted estimated revenues for the fiscal year. Mr. King reported expenditures year to date were $6,974,927.41. Commissioner Waldroup made a motion to approve this report as presented. Vice-Chair Monteith seconded the motion. A vote was unanimous.

Budget Amendment#10

Commissioner Greene made a motion to approve the following Budget Amendment:

SWAIN COUNTY - BUDGET AMENDMENT #10

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2002:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

EMS Capital Outlay 138,800

Sheriff Capital Outlay 84,400

Financing Proceeds 223,200

Recreation 500

Transfer from Rec Cap Reserve 500

Partnership- Skate Park Project 23,282

Skate Park Revenue 13,183

Health Department-Trails Grant 8,000

State of Franklin- Van Match 4,000

State of Franklin- EDTAP 15,000

EDTAP 15,000

ABC- Rehabilitation 500

ABC Revenue 500

Appropriated Fund Balance 22,099 274,482 274,482

Solid Waste Fund

Capital Outlay 136,000

Financing Proceeds 136,000

136,000 136,000

Capital Reserve Fund

Transfer to General Fund 456,138

Appropriated Fund Balance 456,138

456,138 456,138

Recreation Capital Reserve Fund

Transfer to General Fund 500

Appropriated Fund Balance 500

500 500

FSFP Fund

Grant Expenditures 90,000

Interest Revenue 500

Grant Revenue 89,500

90,000 90,000

Revaluation Fund

Expenditures 20,000

Transfer From General Fund 20,000

20,000 20,000

Capital Reserve Fund Schools

Transfer to General Fund 440,000

ADM Revenue 89,000

1/2 Cent Sales Tax Dist 330,000

Interest Earned 21,000

440,000 440,000

Commissioner Ensley seconded the motion. A vote was unanimous.

Health Department Budget Amendment

Vice-Chair Monteith made a motion to approve the Health Department’s Budget Amendment as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of May. Ad-Valorem tax receivable was reported at $2,415,712.97. Total prior year tax collections were $19,076.01 There was $56,523.21 collected for the month. Total collections year to date were $2,481,886.18. Ad-Valorem tax collections were $2,303,279.10. The tax collection percentage year to date was 98.2%. Total releases were $4,787.21, total discoveries were $80.63 and total refunds were $2,371.46. Commissioner Greene made a motion to approve the report as presented. Commissioner Ensley seconded the motion. A vote was unanimous.

Informal Discussion

The Board discussed the following items informally:

*Chairman Douthit made a motion to donate $250.00 to the firework fund. Vice-Chair Monteith seconded the motion. The motion passed with Commissioner Waldroup and commissioner Greene opposing.

*Catherine Winchester filed a claim with our insurance due the gate at the Recreation Department hitting her car.

*A Budget Hearing will be held June 13 at 6:00 p.m.

Adjournment

There being no further business to discuss at this time, the meeting was adjourned

Respectfully Submitted,

Linda Cable, Jim Douthit,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

May 13, 2002 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session May 13, 2002. Present were Vice-Chair Monteith, Commissioner Ensley and Commissioner Waldroup. Chairman Douthit arrived late and Commissioner Greene was absent.

Call to Order

Vice-Chair Monteith called the meeting to order. Commissioner Ensley led with prayer and the pledge.

Adjustment of Agenda

The Board approved to adjust the agenda to better facilitate the meeting.

Consider Approval of EMS Special Events Fee

Commissioner Waldroup made a motion to approve the EMS Special Events Fee as requested with a change to charge “For Profit Agencies” only. Commissioner Ensley seconded the motion. A vote wa unanimous.

Tax Department Report

Jean Morgan, Tax Administrator presented a report to the Board for the month of April. Ms. Morgan reported Ad-Valorem tax receivable at $2,416,425.07. Total prior year tax collections were $25,133.28. There was $67,531.56 collected for the month. Total collections year to date were $2,425,362.97. Ad-Valorem tax collections were $42,398.28. The tax collection percentage year to date was 99.90%. Total releases were $9,838.63 total discoveries were $142.67 and total refunds were $513.10. Commissioner Ensley made a motion to approve the report as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Ensley made a motion to approve minutes of the April 8 work session and Regular Session, and the April 29 Special Session and work session. Commissioner Waldroup seconded the motion. A vote was unanimous.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Boa