January 14, 2003 Regular Session

May 13, 2003 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session May 13, 2003. Present were Chairman Jones, Vice-Chair Lindsay, Commissioner Waldroup, Commissioner Monteith and Commissioner Anthony.

Call to Order

Chairman Jones called the meeting to order. Commissioner Waldroup led the prayer and pledge.

Adjustment of Agenda

Commissioner Monteith made a motion to adjust the agenda to better facilitate the meeting. Commissioner Waldroup seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Anthony made a motion to approve minutes of the April 7 Regular Session, April 22 work session and April 29 Special Session. Chairman Jones seconded the motion. A vote was unanimous.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of April. Ad-Valorem tax receivable was reported at $2,522,656.55. Total prior year tax collections were $17,640.54. There was $103,312.94 collected for the month. Total collections year to date were $3,414,713.78. Ad-Valorem tax collections were $35,939.08. The tax collection percentage year to date was 1.42%. Total releases were $2,474.47, total discoveries were $783.14 and total refunds were $264.38.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of April. Mr. King reported revenues for the month were $685,985.07. Total Revenue year to date is $6,138,183.45. We have approximately 81.20% of revenues for 2003/2004 fiscal year. Expenditures for the month were $965,602.80. Year to date we have expended $6,042,496.99. We have paid out approximately 79.91% of the General Fund appropriations for 2003/2004 fiscal year.

Budget Amendment #10

Kevin King presented the following Budget Amendment:

SWAIN COUNTY - BUDGET AMENDMENT #10

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

Special Appropriations

Sanitation 13,500

Tri County Humane 3,000

Bond Payments 9,000

Bond Payments Interest 9,000

EMS

Contracted Service 15,000

Finance

Contracted Service 1,700

General Fund Revenue

EMS 15,000

Appropriated Fund Balance 18,200

Total 33,200 33,200

Commissioner Anthony made a motion to approve the Tax Collector’s Report, Finance Officer’s Report and the Budget Amendment #10. Chairman Jones seconded the motion. The motion was passed with 4 Commissioners voting aye and Commissioner Waldroup voting nay.

Gail Findley Re: Fontana Regional Library

Ms. Gail Findley discussed the possibility of relocation of the Fontana Regional Library to Jackson County. For additional information, please see handout on file.

ARC Pre-Treatment Station

Ronnie Stillwell and Vicki Green gave an update on the ARC Pre-treatment Station. Commissioner Anthony gave approval to move forward with the grant application. Commissioner Waldroup seconded the motion. A vote was unanimous.

Appointments

The Board agreed to table appointments to the Board of E & R and Nursing Home at this time.

Commissioner Waldroup made a motion to go into closed session to discuss personnel qualifications. Commissioner Anthony seconded the motion. A vote was unanimous.

Chairman Jones made a motion to adjourn the closed session and return to an open regular session. Commissioner Waldroup seconded the motion. A vote was unanimous.

Consider Resolution authorizing the County Administrator to negotiate for professional services

Commissioner Waldroup made a motion to adopt the following resolution:

WHEREAS, G.S. 143-64.31 requires the initial selection of firms to perform architectural, engineering, and surveying services without regard to fee; and

WHEREAS, Swain County proposes to enter into one or more contracts for such services for work on an as needed basis; and

WHEREAS, Projects authorized will have an estimated fee of less than $30,000; and

NOW THEREFORE, The Swain County Board of Commissioners resolves:

Section 1. This resolution shall be effective upon passage.

Chairman Jones seconded the motion. A vote was unanimous.

Informal Discussion

None

Adjournment

There being no further business to discuss at this time, Commissioner Monteith made a motion to adjourn. Chairman Jones seconded the motion. the meeting was adjourned.

Respectfully Submitted,

Linda Thomas, Glenn Jones,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

April 7, 2003 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session April 7, 2003. Present were Chairman Jones, Vice-Chair Lindsay, Commissioner Waldroup, Commissioner Monteith and Commissioner Anthony.

Call to Order

Chairman Jones called the meeting to order.

Adjustment of Agenda

Commissioner Monteith made a motion to adjust the agenda to better facilitate the meeting. Commissioner Waldroup seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Anthony made a motion to approve minutes of the March 11 work session, March 11 Regular Session, March 18 Special Session, March 25 Special Session and March 25 work session. Commissioner Monteith seconded the motion. A vote was unanimous.

Nancy Crisp - Re: Sheriff’s Department

Ms. Nancy Crisp spoke to the Board expressing her concerns for the need of a new jail.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of March. Ad-Valorem tax receivable was reported at $2,522,506.42. Total prior year tax collections were $9,683.36. There was $92,650.95 collected for the month. Total collections year to date were $3,311,400.84. Ad-Valorem tax collections were $32,772.82. The tax collection percentage year to date was 1.30%. Total releases were $3,693.24, total discoveries were $7,037.27 and total refunds were $208.26. Commissioner Monteith made a motion to approve the Tax Collector’s report as presented. Commissioner Anthony seconded the motion. A motion was unanimous.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of March. Mr. King reported revenues for the month were $201,329.74. Total Revenue year to date is $5,482,655.30. We have approximately 72.82% of revenues for 2003/2004 fiscal year. Expenditures for the month were $385,082.68. Year to date we have expended $5,077,225.27. We have paid out approximately 67.43% of the General Fund appropriations for 2003/2004 fiscal year.

Budget Amendment #9

Kevin King presented the following Budget Amendment:

SWAIN COUNTY - BUDGET AMENDMENT #9

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

Administration

Salary 5,000

Recreation

Soccer 5,000

Youth Basketball 5,000

Maintenance 3,000

Tax Office

Flood Mitigation 3,000

Special Appropriations

Southwestern Community College 11,000

General Fund Revenue

EM-Flood Mitigation 3,000

Soccer Revenue 5,000

Youth Basketball 5,000

Youth Coordinator Grant 5,000

Appropriated Fund Balance 14,000

Total 32,000 32,000

Commissioner Waldroup made a motion to approve the Finance Officer’s report, Budget Amendment #9 and the Health Department’s Budget Amendment. Chairman Jones seconded the motion. A vote was unanimous.

Don Simonds - Fire District for Qualla & Mutual Aide Agreement

Commissioner Waldroup made a motion to send a letter of approval for a 6 mile fire district for Qualla Fire Department and Mutual Aide Agreement.

Kevin King - JCPC Funding Plan

Commissioner Anthony made a motion to approve the JCPC Funding Plan as presented by Kevin King. Commissioner Waldroup seconded the motion. A vote was unanimous.

Charge Tax Administrator - Re: Tax Liens

Chairman Jones made a motion to charge the Tax Administrator in reference to tax liens. Commissioner Monteith seconded the motion. A vote was unanimous.

Consider authorizing the County Administrator to negotiate architectural and engineering services for projects less than $30,000

Commissioner Monteith made a motion to table this issue until the next meeting. Commissioner Waldroup seconded the motion. A vote was unanimous.

Consider designation of Southwestern Commission as lead agency for HCCBG

Commissioner Monteith made a motion to appoint Southwestern Commission as the lead agency for HCCBG. Chairman Jones seconded the motion. A vote was unanimous.

Commissioner Monteith made a motion to appoint Genevieve Lindsay to serve on the Home Community Care Block Grant Committee and Glenn Jones to serve on the Rural Transportation Advisory Committee. Chairman Jones seconded the motion. A vote was unanimous.

Informal Discussion

None

Adjournment

There being no further business to discuss at this time, Commissioner Anthony made a motion to adjourn. Commissioner Waldroup seconded the motion. the meeting was adjourned.

Respectfully Submitted,

Linda Thomas, Glenn Jones,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

March 11, 2003 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session March 11, 2003. Present were Chairman Jones, Vice-Chair Lindsay, Commissioner Waldroup and Commissioner Anthony. Commissioner Monteith was absent.

Call to Order

Chairman Jones called the meeting to order. Commissioner Waldroup led with prayer and Chairman Jones led the pledge.

Adjustment of Agenda

Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Commissioner Anthony seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Waldroup made a motion to approve minutes of the February 11 work session, February 11 Public Hearing, February ll Regular Session and March 4 work session. Commissioner Anthony seconded the motion. A vote was unanimous.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of February. Mr. King reported revenues for the month were $752,407.80. Total Revenue year to date is $5,255,241.09. We have approximately 70.77% of revenues for 2003/2004 fiscal year. Expenditures for the month were $312,035.86. Year to date we have expended $4,692,149.09. We have paid out approximately 63.19% of the General Fund appropriations for 2003/2004 fiscal year.

Budget Amendment #8

Kevin King presented the following Budget Amendment:

SWAIN COUNTY - BUDGET AMENDMENT #8

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

Jail

Capital Outlay 9,866

Medical Expenses 10,000

Governing Body

Contributions 960

State Excise Tax 25,000

Emergency Management

Urban Search and Rescue Grant 6,300

Urban Search and Rescue Grant 5,400

Flood Mitigation Grant 15,000

DOJ Homeland Security Grant 17,060

Inspections

Capital Outlay 14,000

General Fund Revenue

USAR Grant 6,300

USAR Grant 5,400

Flood Mitigation Grant 15,000

DOJ Homeland Security Grant 17,060

Excise Tax Revenue 25,000

Appropriated Fund Balance 34,826 Total 103,586 103,586

Commissioner Anthony made a motion to approve the Finance Officer’s Report, Budget Amendment #8 and the School’s budget amendment, as presented. Vice-Chair Lindsay seconded the motion. A vote was unanimous.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of February. Ad-Valorem tax receivable was reported at $2,518,635.84. Total prior year tax collections were $17,156.58. There was $160,755.96 collected for the month. Total collections year to date were $3,218,749.89. Ad-Valorem tax collections were $83,247.88. The tax collection percentage year to date was 91.77%. Total releases were $7,891.50, total discoveries were $168.31 and total refunds were $150.00. Commissioner Waldroup made a motion to approve the Tax Collector’s report as presented. Commissioner Anthony seconded the motion. A motion was unanimous.

SMAMH Update

Tom McDevitt gave an update on Smoky Mountain Area Mental Health noting the State Plan requires them to provide only case services, emergency treatment and assessment. This has changed, preventing some of these services. Over 200 employees will lose their jobs.

Consider approval of a continuation application for CJPP funding

Commissioner Waldroup made a motion to approve a continuation application for CJPP funding. Commissioner Anthony seconded the motion. A vote was unanimous.

Recreation Park - Repair lights at ball fields

Kathy Posey requested repair of lights at the ballfields with a cost of $4,740.00. The Board requested she fully investigate the repairs needed to verify actual costs then proceed with repairs.

Discuss Road Sign Ordinance

David Breedlove discussed a possible Road Sign Ordinance to be established for Swain County. Commissioner Waldroup made a motion for information to be forwarded to County Attorney, Kim Lay to draft an ordinance. Vice-Chair Lindsay seconded the motion. A vote was unanimous.

Informal Discussion

Virginia DeBord - Re: North Shore Road: Virginia DeBord presented a written statement to the Board expressing her concerns regarding the North Shore Road Resolution. For more information, please see the written report on file.

Amendment to the Personnel Policy

Commissioner Waldroup made a motion to approve Amendment #5 to the Personnel Policy as follows:

The following amendment shall replace Amendment Number 3 adopted May 13, 2002 and be added to Article IX, Section 2.

Retired employees will not qualify for continuation on the County's group plan if they become eligible for coverage under another group coverage plan as a result of active employment subsequent to retirement from the County. The exception to this will be employees with twenty or more years of service as long as they meet all other requirements.

Spousal and dependent coverage will be optional with the employee paying total cost for dependent coverage. However, no new dependents may be added following retirement.

Chairman Jones seconded the motion. A vote was unanimous.

SCC Budget Amendment

Commissioner Anthony made a motion to approve a budget amendment in the amount of $11,000 to be used to complete renovations at the Almond site for Southwestern Community College. Vice-Chair Lindsay seconded the motion. A vote was unanimous.

Adjournment

There being no further business to discuss at this time, the meeting was adjourned.

Respectfully Submitted,

Linda Thomas, Glenn Jones,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

February 11, 2003 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session February 11, 2003. Present were Chairman Jones, Vice-Chair Lindsay, Commissioner Waldroup, Commissioner Anthony and Commissioner Monteith.

Call to Order

Chairman Jones called the meeting to order. Commissioner Waldroup led with prayer and Chairman Jones led the pledge.

Adjustment of Agenda

Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Commissioner Anthony seconded the motion. A vote was unanimous.

Approval of Minutes

The Board reviewed minutes of the January 14 work session, January 14 Regular Session, January 20 work session and January 28 work session.

Tax Collector’s Report

The Tax Office presented a report to the Board for the month of January . Ad-Valorem tax receivable was reported at $2,520,146.98. Total prior year tax collections were $29,420.04. There was $614,406.46 collected for the month. Total collections year to date were $3,057,990.55. Ad-Valorem tax collections were $474,969.80. The tax collection percentage year to date was 91.71%. Total releases were $3,432.00, total discoveries were $1,973.23 and total refunds were $817.70.

Finance Officer’s Report

Kevin King, Finance Officer, presented a report the Board for the month of January. Mr. King reported revenues for the month were $625,054.77. Total Revenue year to date is $4,506,814.33. We have approximately 61.28% of revenues for 2003/2004 fiscal year. Expenditures for the month were $571,381.07. Year to date we have expended $4,379,974.50. We have paid out approximately 59.55% of the General Fund appropriations for 2003/2004 fiscal year.

Budget Amendment #7

The Board reviewed the following Budget Amendment # 7 and the Health Department’s Budget Revision #3:

SWAIN COUNTY - BUDGET AMENDMENT #7

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

Tax Office

Contracted Service 10,000

Recreation Department

Capital Outlay 44,000

Grants

ARC Grant 12,000

Capital Outlay 5,000

General Fund Revenue

EM Grant 5,000

ARC Grant 12,000

Appropriated Fund Balance 54,000

Total 71,000 71,000

Commissioner Anthony made a motion to approve the minutes, Tax Collector’s Report, Finance Officer’s Report, Budget Amendment #7 and the Health Department’s Budget Revision #3. Commissioner Waldroup seconded the motion. A vote was unanimous.

CDBG - Budget Amendment

Commissioner Waldroup made a motion to approve the CDBG Budget Amendment. Commissioner Anthony seconded the motion. A vote was unanimous.

Presentation to Board Re: “ EMS System Proposal” - Jim Morris

Jim Morris, Regional Representative for EMS Services came before the Board to explain the new state wide rules and regulations for EMS services. He noted that the State of NC had imposed new rules and regulations for operation of EMS services across the state. Each county had to come up with their own plan of operation which was to include all emergency response agencies within the county. He commented that Swain County staff and committe members worked diligently in putting together the Plan for Swain County and commended all committee members, especially Donna Taylor, EMS director for their hard work. He noted that Swain County was the third system to be approved in WNC behind Burke County and Henderson County. Mr. Morris presented the Certificate of approval for Swain Counties service to Donna Taylor.

Amendment to allow an extension for compliance to the “No Dump Lake Ordinance”

Chairman Jones made a motion to approve an amendment to allow an (18) month extension for compliance to the “No Dump Lake Ordinance. Commissioner Anthony seconded the motion. A vote was unanimous.

Appointment of Budget Officer

Commissioner Waldroup made a motion to appoint Kevin King to serve as Budget Officer. Vice-Chair Lindsay seconded the motion. A vote was unanimous.

Fee Schedule for food service establishments for Health Department

Commissioner Waldroup made a motion to approve the fee schedule for plan review of food service establishments for the Health Department, to be retroactive to January 1, 2003. Chairman Jones seconded the motion. A vote was unanimous.

Contribution to Association of County Commissioners in support of the “Local Government Wing”

Chairman Jones made a motion to make a $960.00 contribution to the Association of County Commissioners in support of the “Local Government Wing.” Commissioner Anthony seconded the motion. A vote was unanimous.

Recreation Park/Repair lights at ballfields

This issue was tabled until the next meeting.

Additional position - DSS

Commissioner Anthony made a motion to approve an additional position for DSS, as requested. Commissioner Waldroup seconded the motion. A vote was unanimous.

Budget Amendment - CDBG

Commissioner Waldroup made a motion to approve a budget amendment for the CDBG project. Commissioner Anthony seconded the motion. A vote was unanimous.

Fire alarm system for jail

Commissioner Anthony made a motion to have a fire alarm system installed in the jail at the cost of $9,866.00. Commissioner Lindsay seconded the motion. A vote was unanimous.

Time clocks for employees

This item was tabled.

Appointments

Appointments for the Nursing & Adult Care Home Community Advisory Committee and the Tourism Development Authority were tabled.

North Shore Road Resolution

Chairman Jones requested to add an additional resolution to the agenda. Motion by Commissioner Waldroup and seconded by Chairman Jones the motion passed. The Chairman asked County Administrator, Linda Thomas to read the resolution to the group. The resolution is as follows:

Resolution on North Shore Road

WHEREAS, the controversy over completion of a road on the North Shore of Fontana Reservoir pursuant to the 1943 Agreement has flourished for 59 years, without the road being constructed or any other resolution; and

WHEREAS, Swain County long ago finished paying for the road that was flooded by the impoundment of Fontana Reservoir, and has nothing to show for that expenditure, either in the form of revenue producing automobile traffic, tourist spending or income from any other source; and

WHEREAS, an adequate lump sum of money paid to Swain County would produce for the County budget income far in excess of any revenue that could ever be realized from traffic attracted to a completed North Shore Road; and

WHEREAS, before a North Shore Road can be completed, an Environmental Impact Statement must be prepared, components of which will include alignment design, natural and cultural resource studies, geological studies, and cost estimates for each alternative, all of which will take an estimated five years to prepare; and

WHEREAS, there is no assurance that after the completion of an Environmental Impact Statement that a decision to build the road will be taken, and if a decision is made to construct the road, there is no assurance that there will not be subsequent litigation which will prevent the construction; and

WHEREAS, the sum of $16 million appropriated by Congress in 2000 for the road will be consumed entirely in environmental studies unless it can be made a part of a cash settlement with Swain County; and

WHEREAS, it has been estimated that the cost of construction to complete the road will be in excess of $150 million, and there is no assurance that Congress will ever appropriate such a large sum; and

WHEREAS, members of the conservation community have repeatedly affirmed that the national conservation organizations will oppose by all lawful means the completion of the North Shore Road, including litigation, if called for, but have also repeatedly affirmed that they will assist and lobby Congress in favor of a cash settlement of the road controversy on terms acceptable to Swain County; and

WHEREAS, a cash settlement of $52 million would yield to the County income of more than $2 million a year, and this would be a certain income, as opposed to tourist revenue generated by the road which would not begin until its problematic completion many years in the future, and then would be uncertain in amount; and

WHEREAS, this income would equal approximately 26 percent of the present County budget, and would give the County the opportunity to provide a stable system of taxation without increased in taxes. It could fund other services which the County now is unable to provide, especially in education and social services. It could compensate for funds now withheld by the State due to budget shortfalls and establish a favorable bond rating, which the County does not have; and

WHEREAS, a present cash settlement of the North Shore Road issue would be of greater economic benefit to the taxpayers and citizens of Swain County instead of unknown and unquantifiable benefits from construction of the road; and

WHEREAS, the controversy needs to be settled promptly, and not to be dragged on for ten, twenty, or thirty more years;

NOW THEREFORE, be it resolved by the Swain County Commissioners that we favor a cash settlement of the 1943 Agreement controversy, and we call on the North Carolina Congressional Delegation to sponsor legislation to assist us in obtaining a prompt and fair cash settlement, plus any other consideration the Congress deems appropriate.

Commissioner Monteith commented that there was no $52M dollars and that the current study underway would take only 2 years to complete. If this process is allowed to take place that will settle the issue. He commented he felt that the county could get funding for a new jail, a road to Bushnell, and forgiveness of the current school bond debts.

Following Commissioner Monteith’s Comments, Commissioner Anthony made a motion to approve the North Shore Resolution as presented. Commissioner Lindsay seconded the motion. This resolution was approved with (4) Commissioners voting aye and Commissioner Monteith voting nay.

Adjournment

There being no further business to discuss at this time, Commissioner Anthony made a motion to adjourn the meeting. Commissioner Monteith seconded the motion. A vote was unanimous.

Respectfully Submitted,

Linda Thomas, Glenn Jones,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners

January 14, 2003 Regular Session

The Swain County Board of Commissioners held their monthly Regular Session January 14, 2003. Present were Chairman Jones, Vice-Chair Lindsay, Commissioner Waldroup, Commissioner Anthony and Commissioner Monteith.

Call to Order

Chairman Jones called the meeting to order. Commissioner Waldroup led with prayer Chairman Jones led the pledge.

Adjustment of Agenda

Commissioner Waldroup made a motion to adjust the agenda to better facilitate the meeting. Commissioner Monteith seconded the motion. A vote was unanimous.

Approval of Minutes

Commissioner Monteith made a motion to approve minutes of the December 10 work session and December 10 Regular Session. Commissioner Waldroup seconded the motion. A vote was unanimous.

Tax Collector=s Report

The Tax Office presented a report to the Board for the month of December . Ad-Valorem tax receivable was reported at $2,519,237.68. Total prior year tax collections were $11,761.31. There was $960,661.27 collected for the month. Total collections year to date were $2,443,584.09 Ad-Valorem tax collections were $749,694.24. The tax collection percentage year to date was 69.64%. Total releases were $3,592.46, total discoveries were $2,854.11 and total refunds were $146.63. Commissioner Monteith made a motion to approve the report as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Finance Officer=s Report

Kevin King, Finance Officer, presented a report the Board for the month of December. Mr. King reported revenues for the month were $1,133,530.80. Total Revenue year to date is $3,880,660.98. We have approximately 53.88% of revenues for 2002/2003 fiscal year. Expenditures for the month were $1,049,180.53. Year to date we have expended $3,808,593.43. We have paid out approximately 52.88% of the General Fund appropriations for 2002/2003 fiscal year. Commissioner Anthony made a motion to approve the Finance Officer;s report as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Budget Amendment #6

Commissioner Anthony made a motion to approve the following budget amendment # 6 and the Health Department=s Budget Revision #2:

SWAIN COUNTY - BUDGET AMENDMENT #6

BE IT ORDAINED by the Governing Board of the County of Swain, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2003:

SECTION 1. For the purpose of amending the adopted budget to reflect the following changes:

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

General Fund

Inspections

Salary/Fringe 3,286

Salary/Fringe 2,816

Finance Office

Salary/Fringe 5,096

Recreation

Equipment-Ins Replacement 890

Transfer to Sanitation

Equipment-Ins Replacement 519

Sheriffs Department

School Resource Officer 16,000

Cooperative Extension Service

Salary/Fringe 12,000

Special Appropriations

EDTAP 16,474

Toot Hollow Sewer Project 7,250

Governors Island Sewer Project 84,000

Health Department Insurance 4,000

General Fund Revenue

Grant for Governors Island Sewer Project 84,000

Region A Partnership for Children 12,000

NC DOT-EDTAP 16,474

Insurance Claim Payments 1,409

Grant for School Resource Officer 16,000

Intangible Tax 77,000

Sales Tax Food Stamps 18,000

Appropriated Fund Balance 118,000

Article #44 Sales Tax 213,000

Appropriated Fund Balance 22,448

Total 365,331 365,331

Description Inc. Expenditures Inc.Revenues or Dec. Revenues or Dec. Exp.

E-911 Fund

Transfer to E-911 Wireless 152,731

Contracted Service 50,000

Capital Outlay 20,000

E-911 Revenues

911 Wireless Revenue 70,000

Appropriated Fund Balance (Designated) _______ 152,731

222,731 222,731

Seconded by Commissioner Monteith, a vote was unanimous.

Update on Greenway Project

Rob Hawk, Billy Dills, Della Sizemore and Jeff Seiler gave an update on the Greenway Project. Commissioner Anthony made a motion to endorse this project and proceed with the grant application as presented. Commissioner Waldroup seconded the motion. A vote was unanimous.

Six Mile Districts for Fire Departments

Commissioner Waldroup made a motion to approve six (6) mile fire districts. Commissioner Anthony seconded the motion. A vote was unanimous.

EMS Issue

A proposal to continue EMS under new laws was approved. Someone from the State will be present at the next meeting to present the Board with certification. Swain County is the first in the state to be approved. Ms. Donna Taylor updated the Board on what=s happening with Cherokee and Graham County. Ms. Taylor will monitor the situation and if the trend continues, Swain County will negotiate better arrangements with Graham County

Resolution establishing a Capital Reserve Fund for Wireless 911

Commissioner Waldroup made a motion to approve the following resolution:

RESOLUTION

ESTABLISHMENT OF A CAPITAL RESERVE FUND

For A Wireless 911 Fund

WHEREAS, Swain County is receiving money for the purposes set forth in N.C. General Statute 62A-25.

WHEREAS, Swain County Board of Commissioners, has agreed to establish a Capital reserve fund for the purposes set forth in N.C.G.S 62A-25.

THEREFORE BE IT RESOLVED, The Swain County Board of Commissioners hereby establishes the Wireless 911 Capital Reserve Fund to provide capital funds for allowable cost under N.C.G.S. 62A-25.

Chairman Jones seconded the motion. A vote was unanimous.

Appointment to Smoky Mountain Area Mental Health Board

Commissioner Anthony made a motion to appoint Glenn Jones to serve on the Smoky Mountain Area Mental Health Board. Commissioner Waldroup seconded the motion. A vote was unanimous.

Update on Soccer Field

Ms. Nell Leatherwood gave an update on the soccer field. Commissioner Monteith made a motion to appropriate $44,000 to proceed with the soccer field construction. Commissioner Anthony seconded the motion. A vote was unanimous.

Solid Waste Issues

This item was tabled.

Tax Issues

Frank House, Tax Administrator, gave information to the Board. Commissioner Anthony made a motion to appropriate $10,000 to hire a contractor to determine status of Tax Office records. Commissioner Waldroup seconded the motion. A vote was unanimous.

Informal Discussion

Commissioner Monteith presented two letters to be mailed to the Park Service asking that the over looks be trimmed out on Fontana Road.

Adjournment

There being no further business to discuss at this time, Commissioner Anthony made a motion to adjourn. Commissioner Monteith seconded the motion. A vote was unanimous.

Respectfully Submitted,

Linda Cable, Glenn Jones,

Clerk to the Board Chairman

Swain County Commissioners Swain County Commissioners